Doc Loan Processor

WESTERN STATE BANK • Devils Lake, ND

54d • Remote

About The Position

The Documentation Administrator is responsible for reviewing and validating an executed contract package to ensure accuracy and completeness. This role involves auditing the internal database for data accuracy, reviewing credit requirements to confirm all conditions are met, and ensuring the security of collateral. The Documentation Administrator also verifies the accuracy of vendor payment information and approves vendor payments. This position requires close collaboration with the internal sales department, customers, and vendors to ensure timely and accurate file completion, ultimately contributing to a superior customer experience.

Requirements

• Associate’s degree or Two-Year College Equivalent in Business, finance, or administrative program preferred
• 2+ years of work experience in a financial setting preferred
• Eligible to work in the United States
• Must complete employment eligibility verification form upon hire

Responsibilities

• Review in detail signed documentation package to ensure it has correct signatures, payment schedule, collateral information and all required documentation to meet credit approval requirements.
• Verification and comparison of database to ensure consistency between documentation and the database.
• Perform Verbal Verifications: Verify various information on each contract to ensure accuracy. This entails calling customers and authorized personnel to review contract information. During this verification process fraud prevention checks are completed, payment information is verified to be accurate and equipment information/location is confirmed.
• UCC Article 9 Liens: Submitting necessary UCC liens required for non-titled equipment and completing lien searches in the UCC data base as needed to verify security position in our collateral.
• Review Copies of Titles: Review titles to ensure accuracy of buyer, seller, and lien holder.
• Ensure all funding requirements are met and approve vendor invoice for payment.
• Additional Tasks as Needed: Include reviewing daily task reports and follow-up with Sales Department for missing document requirements.
• Review and follow-up of vendor holdback accounts for pay out of VHB funds.
• Process and Sort Daily Mail
• Save Electronically Signed Contracts to be uploaded into Document Repository System.
• Other duties as assigned.

Benefits

• Health Benefits: Medical, dental, and vision insurance
• Retirement Benefits: 401 (k), ESOP participation
• Paid Time Off (PTO): PTO, sick leave, and holidays
• Other Benefits: life insurance, employee assistance programs, professional development opportunities, wellness programs, educational assistance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree