Division Project Support (Administrative Specialist 1)

State of Oregon • Salem, OR

1d • Hybrid

About The Position

Our mission... To equitably protect and empower consumers and workers while maintaining a predictable yet innovative regulatory environment for the businesses we regulate. The Department of Consumer and Business Services (DCBS) is a progressive business regulatory state agency dedicated to the mission of protecting and serving Oregon's consumers and workers while supporting a positive business climate. The department administers state laws and rules governing workers' compensation, occupational safety and health, financial institutions, insurance companies and building codes. The department has consumer protection and education programs, offices, and ombuds to help consumers, injured workers, and businesses. This position is with the Building Codes Division (BCD). BCD adopts and enforces the statewide building code relating to the construction, reconstruction, alteration and repair of buildings and other structures and the installation of mechanical, plumbing, and electrical devices and equipment. This position is represented by the American Federation of State, County and Municipal Employees union (AFSCME). What’s in it for you: Rewarding work in a productive and creative environment Colleagues who are passionate about public service Work/life balance, 11 paid holidays a year, and a competitive benefits package Advancement and learning opportunities that will help grow your career with the State of Oregon Possible eligibility for the Public Service Loan Forgiveness Program This position is eligible to telework on a part-time basis once the incumbent has gained the proficiency to perform work independently. However, regular, scheduled office hours are also required. Here’s what you will do: As a Division Project Support, you will provides administrative support to division management and staff for various division wide projects. Duties include: Developing policies and procedures for projects or studies related to State Building Code program related issues Coordinating activities across the division to ensure communication and operations operate smoothly Assisting management with developing procedures systems and forms necessary for the delivery of services For a complete listing of the duties and responsibilities of this position, please review the position description.

Requirements

• Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data OR An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data OR An equivalent combination of education and experience

Nice To Haves

• Experience in developing positive and respectful working relationships with agency staff and diverse stakeholders to research and resolve conflicts, sensitive issues, or problems
• Experience organizing information in preparation of necessary reports for executive management review
• Experience with applying processes, procedures, rules and regulations, and record retention
• Ability to implement and monitor short and long term agency goals
• Experience facilitating travel and travel reimbursement
• Familiarity with public meeting processes
• Preference may be given to candidates who are fluently bilingual in Spanish

Responsibilities

• Developing policies and procedures for projects or studies related to State Building Code program related issues
• Coordinating activities across the division to ensure communication and operations operate smoothly
• Assisting management with developing procedures systems and forms necessary for the delivery of services

Benefits

• Rewarding work in a productive and creative environment
• Colleagues who are passionate about public service
• Work/life balance
• 11 paid holidays a year
• Competitive benefits package
• Advancement and learning opportunities that will help grow your career with the State of Oregon
• Possible eligibility for the Public Service Loan Forgiveness Program
• Eligible to telework on a part-time basis

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree