Specialist, Administrative Support

BNY • Berwyn, PA

8h

About The Position

At BNY, our culture allows us to run our company better and enables employees’ growth and success. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world’s investible assets. Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide.
Recognized as a top destination for innovators, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance – and this is what #LifeAtBNY is all about. Join us and be part of something extraordinary.
We’re seeking a future team member for the role of Administrative Support Specialist. This role is located in Berwyn, PA.
In this role, you’ll make an impact in the following ways:
With minimal supervision, completes a wide range of administrative support activities for a small team and/or provides individual support (e.g., calendar management, travel booking, expense reporting) to a BNY leader.
Prioritize competing requests and switch focus as needed.
Activities span most administrative areas such as word processing, data entry, scheduling/calendaring, organization, etc.
Performs advanced administrative duties such as maintaining calendars, arranging meetings and travel, preparing basic memos and correspondence.
Regularly uses a range of standard business software (word processing, e-mail, spreadsheets, etc.) to accomplish work.
May prepare and distributes meeting agendas and minutes.
May participate in special, ad-hoc assignments requiring interaction across the team/teams.
Effective collaboration and communication, including information exchange with internal and external contacts, is required.
The timeliness, quality and accuracy of work directly contributes to the achievement of team goals.

Requirements

• High school education and experience is required.
• Requires ability to effectively prioritize competing requests and switch focus as needed.

Nice To Haves

• Applicable vocational training (e.g., courses on relevant business software like the Microsoft Office Suite of products, basic business writing, or similar) is strongly preferred.
• A degree or relevant business certifications are preferred.
• 3-5 years of total work experience is strongly preferred.

Responsibilities

• Completes a wide range of administrative support activities for a small team and/or provides individual support (e.g., calendar management, travel booking, expense reporting) to a BNY leader.
• Prioritize competing requests and switch focus as needed.
• Activities span most administrative areas such as word processing, data entry, scheduling/calendaring, organization, etc.
• Performs advanced administrative duties such as maintaining calendars, arranging meetings and travel, preparing basic memos and correspondence.
• Regularly uses a range of standard business software (word processing, e-mail, spreadsheets, etc.) to accomplish work.
• May prepare and distributes meeting agendas and minutes.
• May participate in special, ad-hoc assignments requiring interaction across the team/teams.
• Effective collaboration and communication, including information exchange with internal and external contacts, is required.
• The timeliness, quality and accuracy of work directly contributes to the achievement of team goals.

Benefits

• BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy.
• We provide access to flexible global resources and tools for your life’s journey.
• Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves—including paid volunteer time—that can support you and your family through moments that matter.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED