Administrative Support Specialist

Defense Holdings, Inc. • Jackson, MS

8d • Hybrid

About The Position

Defense Holdings, Inc. (DHi) is seeking an Administrative Support Specialist to provide high-level administrative support, ensuring smooth daily operations and efficient office management. The ideal candidate will be organized, detail-oriented, and capable of handling multiple responsibilities across different teams.
This role requires strong organizational skills, time management, and the ability to interact effectively with both internal and external stakeholders.

Requirements

• Bachelor’s degree in Business Administration, Communications, or related field.
• 1–3 years of experience in administrative support roles.
• Strong proficiency in Microsoft Office Suite and other productivity tools.
• Excellent organizational, time management, and communication skills.
• Ability to work with confidential information responsibly.
• Must be eligible to work in the United States.
• Ability to obtain and maintain security clearance may be required.

Nice To Haves

• Experience in government contracting or federal operations.
• Prior experience supporting senior-level management.

Responsibilities

• Provide direct administrative support to executives and team members.
• Organize meetings, prepare reports, and maintain schedules.
• Manage office supplies and resources to ensure smooth operations.
• Ensure accurate filing of both digital and physical records.
• Assist with audit preparations and compliance reporting as needed.
• Maintain confidential information in accordance with company policies.
• Collaborate with multiple departments to support company-wide initiatives.
• Assist with project management tasks to ensure timely deliverables.

Benefits

• Competitive base salary (commensurate with experience)
• Medical, Dental, and Vision Insurance
• 401(k) with company match
• Paid Time Off (PTO) and Holidays
• Life and Disability Insurance
• Professional development opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1-10 employees