Division Operations Administrator, Pulmonary

UT Southwestern Medical Center • Dallas, TX

3d • Onsite

About The Position

Serves as the administrator for a large clinical or basic science division of a department, and reports to the top manager for department administration. Manages daily operations of the division by coordinating effectively with Department Administration, as well as other parts of the institution. Implements departmental policies and procedures while directly administering daily activities to include personnel administration, recruitment, academic/educational appointments and grant and/or financial management. Provides a high level of service to all internal and external customers. May also include operational oversight of both clinical and bench research and/or patient care clinics and clinical laboratories.
This position plays a critical role in supporting the Pulmonary Division within the Department of Internal Medicine. In partnership with the Division Chief, the Division Administrator provides strategic and operational leadership across the division’s tripartite mission of clinical care, education, and research.
Key responsibilities include overseeing operational performance, leading process improvement initiatives, supporting financial and human resource management, and fostering collaboration with ambulatory and institutional partners. The Division Administrator serves as a key liaison to ensure alignment of divisional priorities, drive operational excellence, and support the continued growth and success of the Pulmonary Division.

Requirements

• Bachelor's Degree in Business Administration, Healthcare Administration, or directly related field.
• 6 years of related experience
• 2 years of Supervisory experience
• Additional progressively responsible related experience may be allowed on a year for year basis in lieu of degree, for a total of ten (10) years of related experience.

Responsibilities

• Responsible for administrative, financial, and clinical or research-oriented operations within a large division. Division must meet at least two of the following criteria: overall division budget exceeds $15M; total division FTE count exceeds 100; total division faculty FTE exceeds 50.
• In collaboration with Department Administration, as well as the Office of Human Resources, administers human resource activities to include coordinating the recruitment, appointment, credentialing, international visas, promotion and tenure actions and evaluation of educational appointees, staff and faculty.
• Responsible for ensuring effective onboarding and orientation of all new faculty and staff, within established departmental guidelines.
• Supervises division administrative and/or accounting support staff. May also supervise billing and/or clinic managers or supervisors.
• In collaboration with Department Administration, prepares and administers budgets for the division and its related programs, including expense and income tracking, and monthly account balances. May be responsible for creation of required budgetary and financial reports, as well as oversight of division accounting activities.
• May serve as the primary liaison for business activities within the division. Demonstrates commitment to improving service and product quality for internal and external customers. In collaboration with Department Administration, designs systems and processes which enhance efficiency and effectiveness of internal controls and ensure the integrity of the division.
• May coordinate and assist in the preparation of grant proposals and contractual agreements and associated budgets; ensure the timely submission of proposals or agreements which meet institutional or departmental mandates.
• May assist in long-range planning for division research program growth and changes in research priorities. May also develop and implement research budgets, and provide oversight of post award reporting requirements.
• Interfaces with Information Resources to resolve computer hardware and software problems. May recommend and oversee the installation of new software packages.
• Within departmental guidelines, provides administrative oversight for division education programs for students, residents, and fellows, including recruitment, orientation, training, records management as well as continuing education for faculty members.
• Coordinates the division's physical resource utilization, including space planning, budget and inventory control, purchasing and utilization of department/division resources. May provide project management oversight in the setup and establishment of new laboratories, offices or clinical spacefor incoming faculty.
• Performs other duties as assigned.

Benefits

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100%25 coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Manager