Division Finance Manager

Arizona Department of Administration•Phoenix, AZ

11d•Onsite

About The Position

Under the general direction of the Deputy Chief Financial Officer and Finance Administrator, the Division Finance Manager (DFM) provides financial expertise, management, and oversight on all financial matters for the Arizona State Hospital. The position directs all financial activity for the Division through subordinate Accountants, Medical Billers, Bankers and Finance staff. This position will act as the Finance Administrator during absences and will share the responsibilities for the planning, directing, and execution of the finances for the Hospital. The position provides management and oversight on all financial matters for the Hospital including development of Section and Unit budgets; forecasting revenues and expenditures; compiling monthly budget reports; monitoring financial activities including revenues, expenditures, appropriations, budgets, obligations, and contractual activities; ensuring fiscal accountability; ensuring compliance with all applicable federal and state laws, regulations, rules, and policies; supporting and enhancing the Agency's Continuous Quality Improvement (CQI) initiatives; strategic planning; and leading/supervising subordinate staff. This position will work with both its direct and indirect reports to; educate, empower, and build succession plans mitigating risk to the agency while building skill sets that will provide opportunities for growth and advancement. This will ensure financial staff from all divisions are working closely to maximize coordination, cooperation, and communication to improve efficiency, effectiveness, and standardize work practices across the agency. Coordinating and integrating (rather than supervising) the activities of multiple professionals and subordinate staff whose programs and/or organizational units interlock extensively to meet established organizational objectives and program goals. This position will also provide Agency wide training of Budget and Finance topics to all levels of agency staff to expand budget and finance knowledge to all those involved at any level to minimize risk to the agency. This position will also document new processes learned and cross train co-workers. This position will also coordinate the development and submission of the Agency's proposed annual budget to the Joint Legislative Budget Committee (JLBC) and Office of Strategic Planning and Budget (OSPB). Responsibilities include: development of supplemental budget submissions and decision packages; evaluation of potential legislative changes; and assist the CFO with responding to requests for information from JLBC and OSPB.

Requirements

Knowledge of Generally Accepted Accounting Principles.
Knowledge of Principles, concepts, practices methods and techniques of governmental accounting, internal control structures, and fiscal management.
Knowledge of State of Arizona Accounting Manual.
Knowledge of State government processes.
Knowledge of State budget and legislative processes.
Knowledge of Federal and State laws, regulations, and policies that govern the programs administered.
Knowledge of State financial systems including AFIS, APP, and HRIS.
Knowledge of Grants Administration and contract management.
Knowledge of Management, leadership and motivational techniques.
Knowledge of Performance Management (PM), Project Management, Continuous Quality Improvement (CQI), and Lean methodologies
Skills in Multiple leadership and supervision techniques including interpersonal skills, and building and maintaining professional working relationships and emotional intelligence.
Skills in Analysis, interpretation and communication of financial data, and techniques to accurately maintain accounting data via various financial systems and Business Intelligence tools.
Skills in Problem solving and critical thinking.
Skills in Budget development, management, and forecasting.
Skills in Communication and social perceptiveness, both orally and written.
Skills in Tailoring complex financial information to non-financial audiences.
Skills in Problem resolution and negotiation.
Ability to analytically and logically resolve issues and interpret findings, and arrive at sound, accurate judgments and decisions.
Ability to produce high quality deliverables, under short time constraints, for a sustained period of time.
Ability to synthesize large volumes of information.
Ability to analyze financial data.
Ability to lead, motivate, and manage various levels of professional staff.
Ability to develop productive working relationships with various levels of staff throughout the Agency.
Ability to utilize human capital and material resources efficiently and effectively.
Ability to support a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination.

Nice To Haves

Bachelor's Degree required in Accounting or Finance, or related field and 5 years of exp. in budgeting, familiarity with the governmental accounting, and hospital finance experience and extensive experience using spreadsheet and database systems.
Master's degree in a related field may substitute for 2 years of the required experience.

Responsibilities

Directs all activity through Accountants, Medical Billers, Bankers and Finance Staff.
Provide guidance, mentorship and training to subordinate staff.
Manage and direct subordinate staff (work assignments, setting priorities, hiring, discipline, provide training, approving leave requests, and preparing evaluations).
Develop strategic financial plans and recommendations for the Hopsital on all financial matters for executive level management.
Manage and oversee reconciliations of accounts, general ledgers, and ad-hoc analysis, recommend cost allocation methodologies, and identify cost-savings and revenue maximization opportunities.
Monitoring financial activities including revenues, expenditures, appropriations, budgets, obligations and contractual activities.
Ensure compliance with the Arizona State Accounting Manual, Generally Accepted Accounting Principles, and any and all applicable State and Federal Regulations.
Identify potential internal control weakness, and recommend/implement potential solutions.
Consult with executive level management to develop and monitor Hospital expenditures plans, identify potential shortfalls, and recommend potential solutions.
Assist in the agency's budget process including development and submission to JLBC and OSPB, in-depth analysis of financial issues, development of decision packages, continuous evaluation of legislative proposals, and assist in on-going financial or legislative requests.
Report and Dashboard development using data analysis software.
Must be able to adapt and learn current software being used as technology evolves.
Agency wide training of Budget and Finance Topics provided to all levels of agency staff.
Standard work development of processes learned and cross training of co-workers.
Other duties as assigned as related to the position.

Benefits

Affordable medical and dental insurance plans
Paid vacation and sick time
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
10 paid holidays per year
Wellness program and plans
Life insurance
Short/long-term disability insurance
Defined retirement plan
Award winning Infant at Work program
Credit union membership
Transit subsidy
ADHS Student Assistance Pilot Program