Division Coordination Manager and Executive Assistant to Vice President

Texas A&M•Fort Worth, TX

3d•Onsite

About The Position

Tarleton State University, a distinguished Doctoral National Comprehensive University, invites applications for the position of Division Coordination Manager & Executive Assistant to the Vice President of External Operations and Dean of Tarleton State Fort Worth . As part of a vibrant academic community dedicated to excellence in teaching, research, and service, this role offers the opportunity to contribute meaningfully to a university that values innovation, collaboration, and inclusive growth. Join us in advancing knowledge and transforming lives—on campus and beyond. Tarleton State University continues to grow its impact across Texas, with four distinct campuses located in Stephenville, Fort Worth, RELLIS-Bryan and Waco , along with a robust online community that extends our reach even further. At the heart of it all is Stephenville , where Tarleton State offers a dynamic environment for faculty and staff. From a lively live music scene and numerous local festivals to rich traditions rooted in the surrounding community, Stephenville provides a vibrant and welcoming atmosphere. No matter where you're located—on campus or online—you are part of a mission that transforms lives and makes a difference across the state of Texas and beyond. The Division Coordination Manager & Executive Assistant to the Vice President of External Operations and Dean of Tarleton State Fort Worth provides high-level executive, administrative, and strategic coordination support to ensure the effective functioning of the Office of the Vice President and the Division of External Operations. This position serves as the primary executive assistant to the Vice President, managing complex scheduling, communications, workflow coordination, and executive correspondence with internal and external stakeholders. In addition, this role serves as the central coordination point for the division, supporting the Vice President in advancing divisional initiatives, strategic planning efforts, and cross-unit collaboration. The position helps ensure alignment of divisional priorities, facilitates communication and coordination across units, and supports the implementation and tracking of key projects and initiatives. This role is essential to maintaining continuity within the Vice President’s office, enhancing organizational effectiveness across the division, and supporting the advancement of strategic priorities for Tarleton State Fort Worth and the Division of External Operations. The position requires a high level of professionalism, discretion, initiative, and the ability to manage multiple priorities in a dynamic and collaborative environment. Serves as Campus Security Authority (CSA). This position is located at the Tarleton State Fort Worth Campus on Chisholm Trail in the Office of the Vice President. Work hours: Mon-Fri; 8:30 AM-5:30 PM or as work requirements indicate. May require nights and weekends.

Requirements

Bachelor’s degree or equivalent combination of education and experience.
Seven years of related experience.
Knowledge of word processing, spreadsheet, and database applications
Ability to multitask and work cooperatively with others.
Ability to communicate clearly and effectively to ensure understanding.
Advanced Knowledge of Executive‑Level Administrative Operations - Knowledge of administrative practices, office operations, and executive support functions, including calendar management, travel coordination, budget tracking, expense processing, and confidential records management.
Ability to Exercise Independent Judgment and Discretion - Ability to assess priorities, manage sensitive information, and make sound administrative decisions on matters of significance under general direction while maintaining confidentiality and professionalism.
Skill in Coordinating Administrative Work Across Multiple Roles - Skill in coordinating, prioritizing, and aligning administrative activities across a division, including providing functional guidance and work coordination for administrative assistants to ensure consistent service delivery.
Strong Organizational and Workflow Management Skills - Ability to organize complex workloads, manage competing deadlines, analyze workflows, and recommend or implement process improvements to enhance efficiency and compliance.
Effective Written and Verbal Communication Skills - Ability to draft, review, and coordinate executive correspondence, reports, presentations, and meeting materials; communicate clearly and professionally with internal and external stakeholders.
Knowledge of Administrative Systems and Technology - Knowledge of and ability to effectively use enterprise administrative systems (e.g., HR, finance, travel, procurement, document management) and standard office software to support administrative and operational functions.
Ability to Support Projects and Special Initiatives - Ability to coordinate administrative aspects of projects, events, and strategic initiatives; track deliverables; maintain documentation; and support collaboration across departments and external partners.