Job 2956 Division Assistant III

Arizona Department of Administration • Phoenix, AZ

24d • Hybrid

About The Position

The Education Services Division (ESD) of the Arizona Supreme Court is seeking an Administrative Assistant to perform a variety of administrative support duties in the coordination of statewide education projects and programs. This position will provide administrative support to the Division Director, perform essential functions for the management of the Division by handling and organizing routine division matters, including establishing and organizing division files, and those related to Division budget, coordinate travel arrangements and preparation of purchase orders.

This position will also compose and prepare both routine and complex correspondence, reports, agendas, lists, labels, and financial documents; oversee development and implementation of support procedures; maintain information and forms common to the Division including administrative orders, Committee on Judicial Education and Training (COJET) records, division lists, etc. Serve as liaison between Division Director with court community, AOC staff, ESD Managers, Specialists, and Support Staff, and coordinate applicant interviews and production of annual reports and special projects as designated by the Division Director.

Additionally, this position will schedule employment interviews. Prepare and process Committee and Board appointment packets and provide assistance to other division support staff as needed.

This position may be eligible for a hybrid-telework schedule once the employee has completed three (3) months of employment and has sufficiently proved their ability to perform assigned tasks.

Public Service Loan Forgiveness (PSLF) Program qualified employer.

Requirements

• High school diploma or GED
• Four years of increasingly responsible experience in a full-function office.
• Knowledge and skill using MS Word, PowerPoint, Excel, and Teams.
• Excellent grammar and proofreading skills.
• Excellent oral and written communications skills.
• Experience with business correspondence, reports, presentations, and documentation.
• Excellent organizational skills.
• Extensive knowledge of modern office practices and procedures.
• Ability to manage multiple tasks, projects, and administrative assignments simultaneously, effectively, and independently with minimum supervision.
• Ability to work and communicate effectively with staff, judges, the court community, and the public.
• Ability to maintain confidentiality.
• Currently authorized to work in the United States on a full-time basis.

Nice To Haves

• Knowledge of design and delivery of education programs
• Knowledge of desktop publishing software
• Knowledge of the Arizona Court system

Responsibilities

• Perform a variety of administrative support duties in the coordination of statewide education projects and programs.
• Provide administrative support to the Division Director.
• Handle and organize routine division matters, including establishing and organizing division files and those related to Division budget.
• Coordinate travel arrangements and preparation of purchase orders.
• Compose and prepare both routine and complex correspondence, reports, agendas, lists, labels, and financial documents.
• Oversee development and implementation of support procedures.
• Maintain information and forms common to the Division including administrative orders, Committee on Judicial Education and Training (COJET) records, division lists, etc.
• Serve as liaison between Division Director with court community, AOC staff, ESD Managers, Specialists, and Support Staff.
• Coordinate applicant interviews and production of annual reports and special projects as designated by the Division Director.
• Schedule employment interviews.
• Prepare and process Committee and Board appointment packets.
• Provide assistance to other division support staff as needed.

Benefits

• Accrued vacation pay and sick leave
• 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
• Improved work/life balance
• Higher job satisfaction
• More productive

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED