Division Administrator - Infectious Diseases

University of Iowa•Iowa City, IA

About The Position

Iowa Health Care is seeking a Division Administrator in the department of Internal Medicine to perform, manage, and lead activities to ensure that health services, medical care, medical/health professions education, and research programs are delivered effectively and efficiently. This position’s focus is to plan, organize and direct Infectious Disease health care operations, clinical education programs, grant/contract operations, and financial services.

Requirements

Masters of Hospital Administration, Business, or equivalent combination of education and experience is required.
At least three years of progressive administrative experience including fiscal management and operational responsibility.
Excellent interpersonal skills with ability to exercise discretion in matters of confidential and sensitive nature.
Excellent problem-solving, customer service, and conflict resolution skills as demonstrated by the ability to work effectively with individuals and/or teams.
Must possess strong organizational and analytical skills and attention to detail.
Proficiency in computer software and applications including Word, Excel, PowerPoint, and Outlook.
Demonstrated knowledge of effective strategies for working with faculty, staff, and students from a variety of backgrounds and perspectives.

Nice To Haves

Proven experience in a hospital and/or academic medical setting.
Reasonable knowledge of University of Iowa policies, rules, and regulations.
Demonstrated ability to analyze complex data sets.
Experience with inpatient operations.
Experience leading operational and quality improvement projects.
Experience leading institutional reporting projects.
Experience with the education and research missions.

Responsibilities

Oversee recruitment, on-boarding, and off-boarding for divisional faculty and APP staff.
Create proforma and supporting financial data and utilize benchmarks to recommend salary and productivity targets.
Ensure divisional compliance with HR policies and provide advice and guidance on HR policies.
Provide administrative and functional supervision to assigned support staff and evaluate administrative staffing levels and assignments.
Develop the annual divisional RVU projection and operating budget.
Monitor actual versus budgeted performance and implement improvement plans.
Project future productivity and expenditure needs.
Review clinical templates/schedules and clinical productivity metrics and offer recommendations.
Manage faculty salary allocations and identify and rectify discrepancies.
Gather and aggregate financial data, analyze performance, and determine budgetary need.
Serve as liaison between providers and coding representatives to educate providers and implement best practices.
Maintain reports on clinical productivity and present to leadership and individual faculty.
Project and monitor faculty compensation plan performance, ensuring performance is appropriately captured and rewarded.
Meet with faculty to discuss individual performance.
Develop and execute relevant compensation plans and calculate incentive plan distributions.
Approve financial transactions, monitor divisional accounts, advise on appropriate account for expenditures, and review expenditures.
Ensure compliance with division, department, and enterprise policies/procedures.
Review patient satisfaction reports and comments, disseminate to pertinent parties, and provide recommendations.
Lead and help support operational and quality improvement projects.
Assist in the implementation of new clinical programs and initiatives.
Oversee patient activities and ensure successful clinical enterprise.
Manage the implementation of divisional strategic plans to completion.
Coordinate and manage the implementation of short- and long- range goals for the Division of Infectious Diseases.
Collaborate with departmental and institutional leaders to ensure successful execution of programs.
Serve as advocate for providers while ensuring needs of patients are met.
Assist in the dissemination of evaluations and feedback as it relates to educational programs.
Ensure divisional compliance with educational requirements.
Serve as liaison for providers to identify clinical education needs and identify appropriate parties to develop competency.
Review current and upcoming funding and project potential budgetary lapses.
Work with division director to identify solutions for funding gaps.
Review requests for hire for new research staff and ensure adequate funding.