Division Administrator – Infectious Diseases

University of Colorado•Colorado Springs, CO

1d•$89,208 - $119,539•Hybrid

About The Position

The Division Administrator coordinates policies and procedures and oversees the implementation of teaching, research, and clinical programs within the Division of Infectious Diseases, Department of Medicine. Working under the direction and guidance of the Division Head, the Administrator has authority over the business affairs, funds, and resources of the division. This position is responsible for aligning the division activities with the policies and procedures of the department, School of Medicine, and the University of Colorado. The Administrator represents the division within the department and the School of Medicine, and the University of Colorado, providing essential communication, and networking for the effective functioning of these entities.

Requirements

Bachelor’s degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.
A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor’s degree on a year for year basis.
Six (6) years of relevant professional experience in financial administration/management.
Applicants must meet minimum qualifications at the time of hire.
Ability to communicate effectively, both in writing and orally.
Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
Outstanding customer service skills.
Strong financial management skills to include comprehensive understanding of academic medical institution financial structure and operational standards.
Demonstrated ability to manage funds effectively, from a variety of sources and with the use of a variety of financial management software applications.
Demonstrated ability to prepare and present analytical assessments and reports, and to communicate professionally and effectively.
Demonstrated excellence in establishing work priorities and providing follow-through and meeting established deadlines.
Demonstrated ability to successfully plan, organize, implement and coordinate financial and administrative activities in a diverse and complicated system.
Demonstrated ability to manage and supervise staff and assign or reorganize tasks to meet the Division’s overall strategic goals.
Applicants must be legally authorized to work in the United States without requiring sponsorship. We are unable to provide work visa sponsorship or employment authorization for this position now or in the future.

Nice To Haves

Master’s degree from an accredited college or university with a major in accounting/business/health care management, finance or closely related field.
Prior experience managing three (3) or more staff members.
Prior experience in a leadership role and can demonstrate excellence in accelerating employee performance
Five (5) years of responsible administrative, financial, and supervisory experience in a university or healthcare setting.
Prior experience with the University’s PeopleSoft finance and human resources management system.
Prior experience in managing clinical and/or grant revenue.

Responsibilities

Participates and serves as the staff representative on the division’s Leadership Team and is responsible for collaborating and building solutions to operational and financial matters as well as advocating for staff and related staff resources.
In conjunction with the Division Head, this position is responsible for knowing, understanding, and advocating for top division-related priorities to the Department of Medicine, UCH partners, and the SOM Dean’s Office.
For the division leadership team, the division staff, and division administrators in the DOM, this position actively works to drive performance through engagement, commitment, collaboration, and teamwork.
Fiscal responsibility and management of all funds of the Division of Infectious Diseases including state, federal, auxiliary, gift, endowment funds, grant and contract funds, and CU MEDICINE/clinical funds. Also manages the financial aspects of operations and staffing, faculty recruitment, and other short- and long-term planning functions.
Provides oversite of budget preparation, controls, and regularly monitors revenue and expenditure activity for each source of funds.
Administers policies, rules and regulations from federal, state, University, CU MEDICINE and other sources. Administers and coordinates regulations and standards related to business management, clinical, research and educational administration.
Coordinates personnel matters for the division, including position establishment, recruitment, affirmative action, hiring and supervision of staff, performance planning and appraisal, and termination processes.
Participates in planning activities for the division, including long and short-range planning and community practice expansion. Works with the Division Head and other faculty members as needed or requested to analyze and report existing and/or new programs and ventures to interested parties.