District Secretary (less than 260 days), Indianola, IA

Indianola Community School District•Indianola, IA

1d•Onsite

About The Position

We are looking for an individual with the ability to learn and operate a student information system (PowerSchool) and to coordinate activities with our high school counselors throughout the school year. This position is responsible for sharing student records/data with other professionals upon request as well as to manage our course information setup and student data at the high school level. Key skills would include the ability to learn independently how to operate a student information system through tutorials and online resources. Other key skills include good communication skills, the ability to work with both students and staff, they are responsive to emails and requests for information and they are organized. Job Title: District Secretary (up to 225 days/year position aligned with the academic calendar, including limited summer workdays) Reports to: Principal or Director Supervises: None Position Purpose Under the direction of the principal, to provide administrative assistance, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees.

Requirements

Ability to learn and operate a student information system (PowerSchool)
Ability to coordinate activities with high school counselors
Ability to share student records/data with other professionals upon request
Ability to manage course information setup and student data at the high school level
Ability to learn independently how to operate a student information system through tutorials and online resources
Good communication skills
Ability to work with both students and staff
Responsiveness to emails and requests for information
Organizational skills
Ability to communicate both orally and in writing to the supervisor.
Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
Ability to carry out instructions furnished in written or oral form.
Ability to add, subtract, multiply and divide, and perform arithmetic operations.
Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Powerpoint, the Internet, Outlook, student information management system).
Ability to problem solve job-related issues.
Ability to work with a diverse group of individuals.
Ability to process paperwork and electronic reports accurately according to standardized procedures.
Ability to maintain confidentiality of information regarding students, employees and others.
Time management skills.
Knowledge of office and district procedures.

Nice To Haves

Associates degree with course work in business, math, word processing, office procedures and record keeping preferred.
Successful secretarial and/or office experience preferred.

Responsibilities

Composes documents (e.g. notices, correspondence, bulletins, reports, newsletter, handbooks) for the purpose of requesting or providing information about school and work-related matters, activities, events, etc.
Maintains documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.
Maintain inventories of supplies and materials.
Assists and responds to inquiries from students, parents, teaching staff, and others in a professional manner.
Manages daily communication, including phone calls, email, faxes, incoming mail and outgoing mail.
Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
Maintains the student information management system at the building site (attendance, discipline and other records).
Assists students who need medical attention/supplies when the school nurse is not available.