OPS - District Legislative Aide

State of Florida•Miami Beach, FL

2d•Onsite

About The Position

The Office of State Senator Alexis Calatayud is seeking a part-time OPS District Legislative Aide based in Miami, Florida. This role involves assisting the Senator with various administrative and public relations tasks, requiring a strong understanding of Florida Legislature policies and procedures. The aide will support community engagement through outreach events, social media, and constituent services. Employment is anticipated between August 2026 and November 2026.

Requirements

A high school diploma or its equivalent; and/or equivalent combination of training and work experience.
Knowledge of administrative principles and practices.
Knowledge of research techniques.
Ability to pay attention to detail and review work for accuracy and quality of content.
Ability to work cooperatively as a team member and to contribute to the efficient internal functioning of the unit.
Ability to collect, analyze, and interpret data.
Ability to plan, organize, and coordinate work assignments.
Ability to communicate effectively verbally and in writing.
Ability to deal tactfully and courteously with the demands of the public.
Ability to handle confidential information.
Ability to understand and apply rules, regulations, policies, and procedures.
Ability to prepare reports, correspondence, and maintain records.
Ability to utilize problem-solving techniques.
Requires strong organizational skills, professionalism, communication abilities, and a passion for public service and community engagement.
Adaptable, detail-oriented, and comfortable interacting with community members, local organizations, and stakeholders in a fast-paced environment.

Nice To Haves

Bilingual in English and Spanish.

Responsibilities

Serves as a liaison for constituents.
Responds to inquiries by seeking solutions to problems or assisting in communication with appropriate agency.
Assist in planning, coordinating, and staffing community outreach events, town halls, workshops, and meetings.
Represent the office at community events and engage with constituents, local organizations, and stakeholders.
Help prepare event materials, sign-in sheets, informational packets, and promotional items.
Coordinate logistics for events including venue setup, outreach efforts, and follow-up communications.
Maintain relationships with community partners and assist in identifying outreach opportunities within the district.
Attends various local functions and meetings with supervisor to gather information, or on behalf of the supervisor, as a representative of the staff.
Prepares and distributes press releases and other public information data.
Assist in creating and scheduling social media content for platforms including Facebook, Instagram, X/Twitter, and LinkedIn.
Draft captions, graphics concepts, event promotions, and community updates aligned with the office’s messaging and priorities.
Capture photos and videos during events for digital communications and outreach purposes.
Help maintain an updated communications calendar and assist with drafting newsletters, press releases, and outreach emails.
Supervises maintenance of district office files including selection of newspaper articles and other source materials for files.
Formulates replies to correspondence in draft or final form depending on the complexity of the issue.
Advises supervisor of issues and projects in the district that require involvement to better serve the district.
Reviews all correspondence, reports, and legislative proposals for accuracy and quality of content.
Other related duties as required.