DISTRICT COURT SUPERVISOR

County of Elmore•Mountain Home, ID

About The Position

Directs and supervises the day-to-day operations of the District and Magistrate Court; performs related work as required. The position of District Court Supervisor oversees the functions of District Court and personnel. The principal function is to independently manage all employees assigned to District Court. This position supervises a staff of employees involved in the daily activities of the court process. This position reports to the County Clerk/Auditor/Recorder, but independently supervises daily productivity and completion of assigned responsibilities and tasks of assigned personnel. The principal duties of this class are performed in a general office environment.

Requirements

The principles, practices and techniques of effective supervision
Interrelationships of all County departments
Follow and direct Court practices, procedures and protocol
Learn Idaho court case management computer system
Research and follow Laws and regulations pertaining to court functions
Learn and apply Legal terminology, processes, procedures and statutes
Effectively plan, organize and supervise the activities of a group of employees performing diverse duties and make adjustments as required
Provide mentoring, feedback, and disciplinary actions to staff as needed
Manage the day-to-day operations of the Courts and personnel
Interpret and apply the functions, responsibilities, processes and procedures of the department
Provide recommendations to the Clerk for improved efficiency of the department
Provide customer service with regard to Court office functions
Operate a variety of standard office equipment independently
Communicate effectively, both orally and in writing
Maintain effective working relationships with other County employees, supervisory personnel, state and local elected officials and the public
Respond to citizen requests in a courteous manner
Understand and follow oral and/or written policies, procedures and instructions
Independently operate a personal computer using standard or customized software applications appropriate to assigned tasks
Make sound and reasonable decisions in accordance with laws, ordinances, regulations and established procedures
Perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines
Integrity, ingenuity and inventiveness in the performance of assigned tasks
High school diploma or equivalent general educational development (GED) certification
Minimum four years previous administrative related experience with min two years of office/people supervision
Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits the employee to communicate effectively on the telephone, in writing, and in person
Sufficient vision or other powers of observation, with or without reasonable accommodation, which permits the employee to perform the essential functions of the job
Sufficient manual dexterity with or without reasonable accommodation, which permits the employee to operate computer equipment and other office equipment
Sufficient personal mobility and physical reflexes, with or without reasonable accommodation, which permits the employee to work in an office setting, often sitting in court for extended periods of time

Nice To Haves

Four years previous experience in Idaho Court/Legal system is preferred or any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work
This position as written is classified at a pay grade of 10 with progressive to the 11 with technical expertise of Court systems, process, and procedures. A minimum of 4 years in the Idaho Court/legal system is required to achieve the 11 pay grade.

Responsibilities

With collaboration from Judges and In-Court Clerks, determines Court priorities, goals and objectives, and directs as applicable
Coordinates with the local Administrative Judge, in developing and finalizing policy and procedures consistent with Court system practices and legal guidelines
Supervises the work of clerical and administrative staff; with the County Clerk’s direction, conducts interviews and evaluates applicants; make recommendations for hire; coordinates orientation and training of new employees; initiates personnel actions as needed
Monitors workflow to ensure timely management of court processes; evaluates efficiency and effectiveness of subordinate performance to maintain quality standards and minimize potential for liability; observes employee activity for conformity to office rules ,procedures and legal obligations; counsels employees as needed
Develops and maintains effective working relationships with County and other outside agencies and other Justice Partners to coordinate Court business
Participates in various support networks consistent with the goals of the court system
Determines and approves employee access, rights and roles to computer programs as needed
Provides administrative assistance to the local Administrative Judge and Fourth District Trial Court Administrator
Coordinates clerk scheduling to ensure coverage and directs processes and procedures of department
Monitors personnel time reporting and accruals
Responds to questions and comments in a courteous and timely manner
Performs all work duties and activities in accordance to County policies, procedures, and safety practices
Enhance Court Programs and services by actively working with branches of State government, county and city attorneys to foster the necessary resources to meet the evolving needs of Idaho Courts
Develop, coordinate and maintain alternative solutions for court processes, updates/upgrades, remote hearings, and any legislative changes or practical needs
Keep the County Clerk informed on Court functions, concerns, and updates
Answers questions from staff and the public
Performs other related duties as required