DISTRICT COURT BACK-UP / COURT CLERK FLOATER

County of Elmore•Mountain Home, ID

13d

About The Position

The principal functions of an employee in this class are as follows: to enforce financial policy and procedures; to assist in preparing the necessary documents for the magistrate or district court proceedings and act as backup to the In-Court Clerk; organize the necessary documents for the presiding Judge and attend Court proceedings as needed. As such, the employee in this class must have knowledge and previous work experience in the Court System. The position requires great attention to detail and accuracy in preserving Court cases and audio recordings of hearings and documenting through Case Minutes. The work is performed under the general direction of the District Court Supervisor. The principal duties of this class are performed in a general office environment. On occasion, Court may be in session beyond regular work hours and the In-Court Clerk must remain in Court.

Requirements

Knowledge of: Legal terminology. processes, procedures and statutes
Court practices, procedures and protocol
Statutory processes related to various court cases and proceedings
General office practices and procedures
Proper use of the English language, including spelling, grammar and punctuation
Statewide Case Data computer system
Operate and conduct court hearings virtually, as needed.
Work independently
Function efficiently as an In-Court Clerk in a fast-paced, stressful position
Manage emotional and stressful encounters with the public, legal/judicial professionals, law enforcement and other government agencies
Make sound and reasonable decisions in accordance with laws, ordinances, regulations and established procedures
Maintain acceptable levels of efficiency while working with time pressure and deadlines
Work in an active Courtroom setting requiring extensive sitting
Maintain strict confidentiality on sensitive issues
Attend In-Court hearings and take proper minutes of the same
Perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines
Maintain effective working relationships with elected officials, public, supervisory personnel, and fellow employees
Understand and follow oral and/or written policies, procedures and instructions
Operate a personal computer and other office equipment and recording systems
Communicate effectively, verbally and in writing
High school diploma/GED with course background in general office skills; and
At least one year of office or court related experience performing similar duties; or
Any equivalent combination of education and experience which provides the knowledge and abilities necessary to perform the work.
Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits the employee to communicate effectively
Sufficient vision or other powers of observation, with or without reasonable accommodation, which permits the employee to establish, maintain and monitor documents
Sufficient manual dexterity with or without reasonable accommodation, which permits the employee to operate computer equipment and other office equipment
Sufficient personal mobility and physical reflexes, with or without reasonable accommodation, which permits the employee to work in an office setting.

Responsibilities

Perform daily financial adjustments, reconcile tills
Run month end financial reports to keep all accounts up to date
Provide back-up assistance, as needed, to other Clerks
Acts as In-Court Clerk when necessary
Receives, files and conforms a variety of court documents pertaining to criminal and civil cases
Prepares orders, notices, judgments, and documents for Judge’s signature and disbursement
Opens new juvenile cases, criminal cases, fugitive warrants, mental holds, child protection, and other case files or documents
File stamps documents, scans and distributes copies when necessary
Performs data entry of case information
Ensures proper and accurate service of documents on all appropriate parties.
Assists the public with questions and directions; Explains judgments and documents to defendants
Runs case management and other reports
Tracks bond information and due dates for forfeitures
Files a variety of court related paperwork including juvenile and child protection cases
Prepares failure to pay/comply affidavit and Order to Show Cause in Juvenile cases
Maintain file compliance in Child protection cases
Run reports necessary and monitor Guardianship/Conservatorship cases and required reporting
Reviews case files for status and/or inactivity
Prepares commitments and other necessary documents for the Sheriff’s Office
Performs general assistance to judges, court reporters, jail staff, juvenile probation staff, attorneys, prosecutors, other government agencies, and the public
Responds to citizens’ questions and comments in a courteous and timely manner
Performs all work duties and activities in accordance with County policies, procedures and safety practices
Keeps immediate supervisor and designated others fully and accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems
Communicates and coordinates regularly with appropriate others to maximize the effectiveness and efficiency of interdepartmental operations and activities
Monitors daily court calendar and corrects any discrepancies
Prepares courtroom for proceedings to assure availability of supplies and proper case files and necessary documents are available to the Judge.
Coordinates and set-up remote hearings for public and judge
Attends District Court proceedings and takes court minutes daily.
Monitors recording equipment to assure record of court proceedings
Takes dictation to maintain accurate case notes
Swears-in witnesses, jurors, interpreters and bailiffs
Screens calls and takes messages for Judges
Prepares memos and other documentation
Performs data entry of court tape numbers, case disposition and hearing results
Receives, marks and secures exhibits
Prepares orders, warrants, documents and forms for Judge’s signature and disbursement
Disperses copies to appropriate agencies of the court to assure timely processing of hearing dispositions
Schedules hearings and other meetings and appointments and sets up cases
Files stamp documents, conforms copies, mails or delivers copies to the appropriate party
Prepares the necessary documents in no contact orders and coordinates between appropriate agencies.
Monitors, makes corrections and updates Supreme Court to ensure proper disposition of cases
Provides general assistance to judges, judicial secretaries, law clerks, court reporters, jail staff, juvenile probation staff, attorneys, pre-sentence investigators, Probation and Parole, Board of Corrections, government agencies, prosecutors and the public
Answers questions, makes copies of documents and certifies the same as requested
Prepares monthly pay vouchers for the Judge.
Responds to citizens’ questions and comments in a courteous and timely manner.
Performs all work duties and activities in accordance with County policies, procedures and safety practices
Drug and DUI Court staffing, hearings and business meetings
Performs other related duties as required