District Court Specialist

Sarpy County•Papillion, NE

17h•Onsite

About The Position

Under the general supervision of the Clerk of the District Court or designee, performs a variety of advanced administrative, technical, and professional duties requiring considerable responsibility and independent judgment, ensuring departmental objectives are met. This role involves establishing and maintaining effective working relationships, assisting the public and attorneys with filings and payments, processing various court documents, managing case information, and handling accounting duties related to court finances. The position also includes case analyst responsibilities such as verifying dockets and orders, data entry, preparing correspondence, and managing case archival. Peripheral duties may include assisting with jury empaneling and serving on committees.

Requirements

Associate's Degree from an accredited college or university in paralegal studies, criminal justice, or business/ public administration required.
Three (3) years of bona fide work experience as a paralegal or legal assistant or in an, administrative support position in the Criminal Justice field required.
Two (2) years demonstrable work experience in a bookkeeping or accounting position required.
Minimum one (1) year face-to-face customer service position with the general public required.
Must be able to type 40 net words per minute (nwpm).
Knowledge of Applicable county policies, laws, and regulations affecting department activities
Knowledge of Electronic records management and electronic data processing
Knowledge of Modern office practices and procedures
Knowledge of Accounting principles and practices
Knowledge of The judicial system and common legal terminology
Knowledge of Basic bookkeeping and accounting principles and practices
Skilled in The use of computers.
Must be proficient in the Microsoft Office suite, including word, excel, power point, and outlook.
Ability to learn county software programs and keep up to date with changing technology.
Ability to Plan and organize
Ability to Provide exemplary customer service
Ability to Effectively communicate with individuals of diverse backgrounds
Ability to Accurately perform cashier duties
Ability to Enter and maintain data efficiently and accurately
Ability to Use proper grammar, spelling, and punctuation
Ability to Maintain confidentiality and security of information
Ability to Interpret local court rules
Ability to Communicate effectively, confidently and professionally, in English, both verbally and in writing, with clients, County employees, elected officials, attorneys, law enforcement, judges, other agencies and the public.
Ability to Organize and prioritize work and carry out assigned projects to completion within deadlines
Ability to Identify and/or adapt to improved processes aimed at reducing waste and increasing performance.
Ability to Perform duties with efficiency, thoroughness, accuracy, and attention to detail while managing frequent interruptions
Ability to Understand and comply with office policies and procedures
Ability to Create and maintain spreadsheets and other methods of processing and preserving data
Ability to Make accurate arithmetic computations
Ability to Perform cashier duties accurately
Ability to Navigate stressful situations while maintaining composure
Ability to Understand and follow verbal and written instructions
Operate standard tools and-equipment including, but not limited to, multiline phone, computer, printer, 10-key calculator, scanner, copier, fax, and other tools and equipment needed to perform duties

Nice To Haves

Bachelor Degree preferred.

Responsibilities

Establish and maintain effective and respectful working relationships with customers, supervisors, County employees, coworkers, elected officials, attorneys, law enforcement, judges, other agencies and the public.
Assist public and attorneys by mail, phone, email, and/or at the counter; receive filings, review, examine and determine acceptability of documents per requirements; assist customers with various payments in an accurate manner and notify appropriate department(s).
Collaborate with internal workgroups to facilitate efficient workflow and counter coverages.
Receive and review cases for Juvenile and District Court.
Process a variety of documents according to established policies and procedures (e.g. e- filings, I RS 1099).
Issue and maintain records of various agencies and ensure proper agency or requester receives them in a timely manner.
Enter judgment data from transcript of judgments cases into the case management system.
Accept, review, examine, code, and process cases, both electronic and document court filings, and notify applicable parties if items need corrections.
Code, prepare for scanning, and enter new cases and pleadings into the case management system.
Monitor E-filing system, determine accuracy, accept, decline or process per department policies.
Read and monitor pleadings and case dockets for hearing and' status and take appropriate action.
Issue civil, criminal, and -juvenile writs as requested by self-represented litigants, attorneys and judges
Process authenticated/certified copies of Decrees and other Court Orders from the public and Child Support Enforcement Office as requested/directed.
Review, maintain, and schedule calendars for judges' availability.
Receive and prepare dockets and files for court· use.
Maintain a current knowledge of applicable regulations, laws and departmental processes and procedures.
Comply with all state and federal laws pertaining to the confidentiality of information.
Report to assigned worksite with regular, predictable and consistent attendance.
Compile and record data and details of financial transactions in appropriate ledgers or other data entry devices utilizing standard bookkeeping principles and departmental operating procedures as a guide.
Furnish case financial information to-the court, attorneys, litigants and the public relative to the case.
Process search warrants, create new cases, enter documents into JUSTICE and seal case as directed by County Attorney.
Review, process, distribute and maintain Public Record Requests, Interstate Compact Act and unclaimed property per departmental and state regulatory requirements.
Verify balance of-defendant court costs, determine time allowed, prepare forms and submit to appropriate departments.
Calculate and accept payments for bonds; alimony, fines, probation fees, court costs and restitution.
Process child support judgments, create necessary documentation, prepare receipts/waivers for direct payments received and interact with state agencies regarding specifics of cases.
Assist with child support direct deposits and print batched checks? as directed.
Verify and process dockets, orders and decrees from judges and referees according to policy and procedure.
Extracts alphabetic,· numeric, or symbolic date from original documents and enters data into a computer following a specified format.
Compares data entered into computer with data listed on the original document to verify that data is correct.
Prepare and process correspondence from inmates and distribute to attorney/judge as needed.
Prepare files for archival and work with records management to retrieve any files from storage
Perform annual year-end closure of documents, preparation of statistics, etc.
Assist in empaneling juries for District Court.
Serve as a member of various committees as assigned.
Perform other duties as directed and assigned.
Complete all required training in a timely and appropriate manner.