District Compliance and Operations Administrator

Pinnacle Consulting Group, Inc.•Loveland, CO

8d•Hybrid

About The Position

Pinnacle Consulting Group is seeking a District Compliance Operations Administrator to support ensuring the effective governance, regulatory compliance, and operational efficiency of various Title 32 Districts, including metropolitan, water & sanitation, park & recreation, and fire protection/emergency service districts. In this role, you will oversee the administration of district operations, ensuring the efficient execution of all critical functions necessary for the smooth running of each district. This position is housed in the Management and Administration Department and reports to the Director of Management and Administration. The role requires strong organization, follow-through, communication, problem solving, conflict resolution skills, and the capability of working effectively under pressure to meet deadlines.

Requirements

2+ years of experience in performance of business administration, paralegal or related field required.
Ability to solve practical problems and deal with a variety of Board of Directors, constituents, service vendors, and consultants.
Excellent interpersonal skills, with the ability to anticipate team needs and effectively communicate at all levels within the organization, as well as with team members and clients.
Demonstrates integrity in all interactions, fostering strong relationships through trust and transparency.
Ability to read, analyze, and interpret various documents and service plans agreements in English.
Must have the ability to pass a background check.

Nice To Haves

Bachelor's degree in business administration, or related field preferred.
Knowledge of Colorado Title 32 special districts.
Knowledge of governmental administration preferred.

Responsibilities

Coordination with the Board of Directors and other District stakeholders.
Facilitate the scheduling of board meetings, including those with complex internal and external constituents, ensuring optimal participation and preparation.
Prepare, review, and distribute comprehensive board meeting packets, incorporating relevant and required documents and reports to support informed decision making.
Ensure compliance with open meeting laws, ADA accessibility standards, and other regulatory requirements by efficiently managing the filing, posting, and documentation of board records on government platforms and the Districts website.
Coordinate with the District Manager in the overall responsibility and coordination of Client Teams to ensure that all required filings and notices are submitted in compliance with state statute with the appropriate regulatory agency.
Assist the Designated Election Official and District Managers in the conduct of special and regular elections.
Maintain Districts' records, including public records, according to the State of Colorado Archivist's Records and Retention Guidelines.
Maintain internal records with updated client information after bi-annual elections and/or after new board member appointments.
Works closely with district and community manager(s) to handle issues and transactions related to the administration and management of the districts and assists with communication with elected officials, constituents, property owners, builders, and local municipalities.
Assist in the management of all communications, including websites, newsletters, and social media with Client Teams.
Communicates Effectively: Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
Instills Trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.
Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.
Plans and Aligns: Planning and prioritizing work to meet commitments aligned with organizational goals.
Optimizes Work Processes: Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement.