District Administrator

CleanHarbors•Port Arthur, TX

13d•Onsite

About The Position

HPC Industrial, powered by Clean Harbors, is looking for a District Administrator to join their safety-conscious team at a customer-specific site. The District Admin- Industrial Services is responsible for daily payroll reconciliation, vendor purchase order management, billing/invoicing and monthly financial closeout for assigned branch or branches. The District Administrator is responsible for general administrative functions and providing management with a support function that improves the overall quality of the “back office” business. This specific position requires the District Administrator to report to the Customer site on a daily basis (M-F) in Port Arthur, Texas. Remote or Hybrid work are not options for this opportunity.

Requirements

Bachelor’s degree in business, management, accounting or finance preferred. In lieu of BS degree, 4+ years of combined industry and professional development will be accepted.
2-5 years of business, invoicing, accounting or finance in a related industry and management experience preferred.
Experience must include experience preparing and managing budgets, forecasts, and financial reports.
Experience working in TRAC, required
Microsoft Office Tools: Proficiency in Microsoft Office Suite including Excel, Word, Powerpoint, Outlook + Calendar management. Special emphasis on proficiency with Excel, formulas, and pivot tables.
Strong communication skills
Problem solving skills
Demonstrated understanding of finance and accounting terminology.
Understanding of industry terminology, a plus.
Ability to travel up to 30% of the time.
Must have a valid Transportation Worker Identification Credential (TWIC) or the ability to obtain one within 3 months of hire.
Must possess a Valid Driver’s License and a Valid US Passport. If the candidate does not have a valid US Passport they must have the ability to obtain one within 3 months of hire.

Responsibilities

Ensures Health and Safety is the number one goal by following policies, processes, and acting in a safe manner at all times.
Responsible for daily completion of tasks related to the Quote to Cash process: Worksheet review, daily billing/invoicing, customer PO management, customer contract compliance, vendor PO management, cash application, collections, etc.
Responsible for daily payroll reconciliation, vendor purchase order management, billing/invoicing and monthly financial closeout for assigned branch/area.
Lead frontline processes by ensuring accurate time entry detail, validating and approving hours worked, resolving discrepancies with employees and supervisors, and preparing all data for timely payroll processing.
Lead branches in the financial close process/questions (making sure revenue/cost is accrued, ensuring accuracy of Profit and Loss statements)
First point of contact to assist and support resolution of escalated issues for Revenue (Quote to Cash) compliance needs (Ex: Credit & Rebill, Contract Pricing, Non-Con, IP, No-Show)
Meet requirements of Key Performance Indicators (KPI's) of branch administration functions, such as DSO, Accruals, Vendor invoice, payroll, monthly close and other reconciliations.
Support Facility and Customer initiatives and events as needed (Large event, New large customer)
Assist branches in financial close process/questions (making sure revenue/cost is accrued, scrubbing P&L’s)