District Administrative Coordinator

Goodwill Industries of Central Texas • Austin, TX

2h • $21 - $26

About The Position

The District Administrative Coordinator provides administrative and operational support to district leadership for The Excel Center. This role coordinates meetings, prepares materials, supports cross-campus initiatives, and helps ensure effective communication across campuses. The District Administrative Coordinator partners with the Executive Operations Manager and district leadership to support organizational priorities, district initiatives, and district-wide events. This position also serves as backup support for campus front desk operations during breaks, lunches, and staff absences to ensure continuity of service.

Requirements

• Minimum of 2 years of experience in administrative support, customer service, or a related role, preferably in an educational or nonprofit setting.
• Strong verbal and written communication skills with attention to professionalism and tone.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Google Workspace (Gmail, Drive, Docs), and standard office equipment.
• Experience with or willingness to learn Student Information Systems (SIS) and other data entry platforms related to school operations.
• Demonstrated ability to work independently, manage multiple priorities, and adapt to shifting needs in a fast-paced environment.
• Strong organizational and time-management skills with the ability to coordinate multiple tasks and deadlines.
• Ability to maintain confidentiality and exercise discretion when handling sensitive student or staff information.
• Team-oriented, dependable, and self-motivated, with a proactive approach to problem solving.
• Detail-oriented, organized, and committed to accuracy in all work.
• Understanding of how marginalization impacts those served and employed by Goodwill and demonstrated respect for diversity of thought, culture, and lived experience.
• Ability to cross-train with campus administrative staff to support continuity of front desk operations when needed.
• Must pass a criminal background check and complete fingerprinting as required by state law.

Nice To Haves

• Experience supporting multiple leaders, departments, or campuses simultaneously.
• Experience working in charter schools, adult education, or nonprofit environments.
• Experience coordinating large meetings, events, or cross-departmental initiatives.
• Familiarity with purchasing systems, finance processes, or requisition systems.

Responsibilities

• Provide administrative support to district leadership including calendar coordination, meeting scheduling, and preparation of meeting materials.
• Coordinate logistics for district meetings, leadership convenings, and professional development sessions.
• Prepare agendas, reports, presentations, and meeting notes for district leadership meetings.
• Manage district leadership calendars and coordinate scheduling across campuses when needed.
• Maintain district administrative documentation, shared files, and operational resources.
• Coordinate district purchasing and administrative processes as needed.
• Support district reporting and documentation related to operational or program initiatives.
• Serve as a liaison between campus administrative staff and district leadership.
• Partner with the Events Coordinator to support planning and execution of district-wide events, celebrations, and leadership gatherings.
• Assist with logistics for district staff meetings, professional development, and recognition events.
• Support communication and coordination for district initiatives across campuses.
• Assist with documentation and coordination of district projects or initiatives.
• Submit and track service requests related to facilities, technology, or operational needs for district leadership.
• Serve as backup support for campus front desk operations when needed.
• Provide front desk coverage during scheduled breaks, lunches, or staff absences to ensure uninterrupted campus operations.
• Assist with greeting visitors, directing calls, and supporting students or staff when providing front desk coverage.
• Maintain familiarity with campus administrative procedures to ensure seamless support when coverage is required.

Benefits

• Comprehensive Health Coverage: We provide top-tier medical, dental, and vision insurance to ensure you and your family stay healthy and happy.
• Generous Paid Time Off: Recharge with our generous PTO policy, which includes vacation days, personal days, and company-wide holidays.
• Teacher Retirement System & 403b Participation
• Paid Parental Leave: We understand the importance of family. We offer a generous parental leave policy to support you during this significant life event.
• Professional Development Opportunities: We believe in continuous growth! Take advantage of our access to workshops and online courses & tuition/certification support.
• Wellness Programs: Prioritize your well-being with our wellness initiatives, including gym memberships and free mental health support.
• Employee Recognition Programs: We celebrate our team members’ achievements with recognition awards.
• Diverse and Inclusive Culture: Join a workplace that values diversity and inclusion, with regular team-building activities and events that foster a sense of belonging.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed