Distribution Support Specialist Tax

PAYLOCITY CORPORATION•Schaumburg, IL

12d•$39,000 - $72,000•Onsite

About The Position

Paylocity is an award-winning provider of cloud-based HR and payroll software solutions. This role plays a vital part in partnering with external teams to ensure the timely mailing of payments to various state/local tax agencies. The role is responsible for providing exceptional service to clients by accurately preparing and packaging agency checks for delivery. This role will partner closely with the Tax Filing and Payroll Distribution teams. This is a 100% in-office role based at any of our Schaumburg, Il - Meridian, ID - or Rochester, NY locations. Remote or hybrid work is not available for this position. Candidates must be able to work on-site five days per week during designated work hours.

Requirements

High School or GED equivalent education required.
Proficient in Microsoft Suite.
Must have the ability to work in a fast-paced environment.
Must have strong attention to detail, problem-solving, communication, and time management skills.
Ability to sit for extended periods: The role requires sitting at a desk or workstation for long periods, typically 7-8 hours a day.
Use of computer and phone systems: The employee must be able to operate a computer, use phone systems, and type. This includes using multiple software programs and inquiries simultaneously.

Nice To Haves

Experience working in a distribution environment preferred.
Prior experience working with third-party shipping software or in a payroll-related field is preferred.

Responsibilities

Assist Tax Filing team with printing, processing, packing, and shipping tax related items such as: Quarterly tax returns, daily deposit payments, coupons, amendment returns, notices etc.
Basic understanding of tax documents which include but is not limited to: W2’s, 941’s, 8655’s, 1096/1099’s.
Interact with third party shipping software. Ability to track and assist with client packages through delivery.
Safely operate and trouble shoot printers and inserting equipment escalating any issues as needed.
Ensuring printing and mailing supply inventory is maintained to ensure timely processing of deposits and returns.
Assist with administrative duties such as filing, responding to internal and external client requests, or double-checking work for accuracy.
Maintain and update training materials for the Distribution team. Assist payroll Distribution team as needed.
Monitor e-mails, tickets, and provide follow-up communication as needed.
Available to work a fixed schedule, at least 5 days/40 hours per week. Make every effort to get to work, even during times of inclement weather or company functions where the rest of Paylocity is offsite or has been dismissed for the day.
Overtime may be required during peak seasons such as Quarter End or Year End.
Other duties as assigned.