Distribution Operations Coord.

BJC HealthCare • St. Louis, MO

3d • Onsite

About The Position

Barnes Jewish Hospital is seeking a Distribution Operations Coordinator. This role is responsible for managing warehouse inventory, processing electronic procurement (ePro) orders, supporting product recalls, monitoring supply disruptions, and ensuring accurate inventory records. The Inventory and Supply Operations Coordinator analyzes inventory data to maintain optimal stock levels, improve workflow efficiency, and support uninterrupted operations. The Distribution Operations Coordinator assists management in the daily operation and services provided by the supply distribution operation. This position helps to identify staffing constraints and assists in coordinating workloads & assignments. This position also serves as a functional expert on inventory management and resource management systems (e.g., Wavemark, Atpar, FLICS, PeopleSoft, etc.) towards managing all par locations across the enterprise. Additionally, the Distribution Operations Coordinator is responsible for ensuring that standard work practices are communicated and followed across the system.

Requirements

• High School Diploma or GED
• 2-5 years of experience
• No Supervisor Experience

Nice To Haves

• Functional expert on inventory management and resource management systems (e.g., Wavemark, Atpar, FLICS, PeopleSoft, etc.)

Responsibilities

• Perform routine cycle counts and inventory audits.
• Monitor product expiration dates and coordinate product rotation.
• Maintain accurate inventory records within inventory management systems.
• Investigate and resolve inventory discrepancies.
• Analyze inventory data to ensure appropriate stock levels are maintained.
• Process and manage ePro purchase orders.
• Monitor order status and coordinate with vendors and internal stakeholders.
• Ensure timely replenishment of warehouse inventory.
• Assist with product recall activities.
• Identify, quarantine, and document recalled products.
• Coordinate communications and follow-up actions related to recalls.
• Monitor product availability and supply disruptions.
• Identify alternative products or sourcing solutions when shortages occur.
• Communicate inventory risks and recommendations to leadership.
• Support daily warehouse activities and workflow optimization.
• Ensure products are properly stored and organized.
• Maintain compliance with inventory control policies and procedures.
• Identify opportunities to improve operational efficiency.
• Performs service audits and participates with customer service recovery; provides general oversight of the departmental operations and serves as the charge person in the absence of the supervisor.
• Represents the department on various supply distribution efforts & initiatives; attends meetings and works with various clinicians and customers across the system; provides communications to clinical department leads, supervisor and management.
• Maintains subject matter expertise on current and new technologies for managing inventory levels within the hospital; shares best practices with peers across the system.
• Supports and determines daily un-fill rates for supply availability; works closely with purchasing, sourcing, utilization management, and vendors to ensure primary or alternative supplies are available to support clinicians and patients.
• Coordinates the design, layout and implementation of all new par locations including set up, item maintenance and reporting for hospital renovations, new facilities, and changes in operations.

Benefits

• Comprehensive medical, dental, vison, life insurance, and legal services available first day of the month after hire date
• Disability insurance paid for by BJC
• Annual 4% BJC Automatic Retirement Contribution
• 401(k) plan with BJC match
• Tuition Assistance available on first day
• BJC Institute for Learning and Development
• Health Care and Dependent Care Flexible Spending Accounts
• Paid Time Off benefit combines vacation, sick days, holidays and personal time
• Adoption assistance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED