Distribution Clerk

The Methodist Hospitals•Merrillville, IN

18h•Onsite

About The Position

Performs a variety of tasks including issuing supplies, maintaining inventories, and compiling stock records. This role involves analyzing slow-moving and surplus inventories, assisting with inventory projects and counts, and ensuring the proper care and maintenance of department equipment and supplies. The Distribution Clerk also manages shortages or excess inventory by spot checking balances and making recommendations for par level adjustments. They are responsible for the timely delivery of express and refrigerated items, distributing patient supplies, medical gases, and equipment, and maintaining a neat and clean work area. The position requires participation in educational programs and meetings, handling requests for supplies from selection to distribution, and removing damaged or outdated items. Reporting departmental needs and problems to the Team Leader is also a key function, along with restocking PYXIS and PAR levels daily. Accurate stock management within the Meditech Materials Management Informations (MMIS) system and proper storage of items are essential. The role includes unpacking, storing, and loading/unloading supplies and solutions.

Requirements

Basic knowledge operating adding machines, computers, photocopiers, forklift and two-wheeler.
Ability to answer telephone and exhibit courtesy in dealing with sales reps, drivers and interact well with hospital personnel.
Ability to be a self-starter, exercise independent judgement, act independently, and be flexible in dealing with new ideas.
Ability to organize work well to meet deadlines.
Ability to consistently contribute to the team effort and display cheerful and positive behavior.
Demonstrates alertness and ability to pay attention to details and accuracy.
Demonstrates understanding of good guest relations enhancing harmony and cooperation in all aspects of work.
High School Diploma/GED Equivalent Required
1 year Supply/Distribution Experience or 1 year Experience working in Healthcare is Required
Meets the Standards of Behavior as outlined in Personnel Policy and Procedure #1, Employee Relations Code.
Demonstrates knowledge of procedures for protecting and maintaining security, confidentiality and integrity of employee, patient, family, organizational and other medical information.
Understands and supports the commitment of Methodist Hospitals in adhering to federal, state and local laws, rules and regulations governing ethical business practices for healthcare providers.

Responsibilities

Analyzes slow-moving, surplus inventories and recommends appropriate action.
Assists on special inventory projects, annual physical inventory and cycle counts, as necessary.
Assists with care and maintenance of department equipment and supplies.
Attends meetings as required and maintains established policies and procedures, objectives, quality assurance program and safety standards.
Controls shortages or excess inventory by spot checking inventory balances and making recommendations to the Team Leader to increase or decrease par levels.
Delivers all express items and items to be refrigerated on the same day of arrival.
Distributes patients supplies, medical gases and equipment as requested by departments.
Maintains area in a neat and clean manner.
Participates in educational programs and in-service meetings.
Receives requests for supplies, selects stock from inventory, distributes to designated areas and obtains the signature of the authorized person who can accept.
Removes damaged or outdated supplies and disposes of them according to the policies and procedures.
Reports to the Team Leader all departmental needs and any other problems that need attention.
Restocks PYXIS and PAR levels with proper par levels daily.
Assures that stock is properly pulled, distributed and entered into the Meditech Materials Management Informations (MMIS) system per the correct issue unit of measure.
Stores all items six (6) inches from the floor and eighteen (18) inches below sprinkler heads so as not to obstruct.
Unpacks and stores supplies and forms.
Loads and unloads supplies and solutions.