Distribution Admin

Midwest Hose & Specialty•Oklahoma City, OK

10d•Onsite

About The Position

Midwest Hose is seeking a reliable, organized, and detail-oriented Assistant to the Distribution Department. This position provides administrative and operational support to the Distribution department, ensuring efficient day-to-day office operations and accurate coordination of shipping, receiving, and customer documentation. The ideal candidate is comfortable working in a fast-paced office environment, has strong organizational skills, and enjoys keeping processes running smoothly.

Requirements

High school diploma or equivalent required.
Strong computer skills, including Microsoft Office (Excel, Outlook, and Word).
Excellent organizational skills and attention to detail.
Strong verbal and written communication skills.
Ability to prioritize multiple tasks and meet deadlines.
Professional attitude with a willingness to learn.

Nice To Haves

Previous office, administrative, customer service, or logistics experience preferred.
Experience with shipping software or ERP systems is a plus but not required.
Strong problem-solving abilities.
Ability to work independently and as part of a team.
Comfortable communicating with customers, vendors, and transportation providers.
Accurate data entry and recordkeeping skills.

Responsibilities

Assist the Distribution Manager in daily administrative tasks.
Prepare, organize, and maintain shipping and receiving documentation.
Enter and update orders, inventory, and shipment information in company systems.
Coordinate with customers, carriers and warehouse personnel regarding shipments and deliveries.
Answer phones and emails related to logistics and transportation.
Track shipments and communicate delivery updates as needed.
Maintain accurate filing systems, both digital and paper.
Prepare reports, spreadsheets, and other documentation for management.
Support inventory recordkeeping and data entry.
Perform general office duties including copying, scanning, filing, and document preparation.
Assist with special projects and other duties as assigned.