Dispatcher

Papalia•Boxborough, MA

About The Position

Join our team as a Trade Administrator for Papalia Home Service! You will have a dual role that involves coordinating and scheduling service requests from customers and handling trade-related administrative tasks. Your primary responsibility will be to ensure the smooth operation of service delivery by efficiently managing service requests, assigning technicians, and overseeing trade-related documentation and processes.

Requirements

High school diploma or equivalent; additional certification or training in customer service or dispatching is a plus.
Proven experience in a customer service or dispatching role, preferably in a home services or similar industry.
Familiarity with trade-related administrative tasks such as purchase orders, invoices, and customs documentation.
Excellent communication skills, both verbal and written.
Strong organizational and multitasking abilities with the ability to work in a fast-paced environment.
Proficiency in using computer systems, dispatch software, and office productivity tools.
Knowledge of geographic areas and routes to optimize technician assignments.
Ability to remain calm and composed under pressure, especially during emergencies.
Attention to detail and a commitment to maintaining accurate records.
Perform all other duties as assigned.
Flexibility in working hours, including evenings, weekends, and holiday rotation, to ensure appropriate coverage.

Responsibilities

Interact with customers via phone, email, or online platforms to understand their service requirements and provide appropriate assistance.
Address customer inquiries, provide information, and resolve any service-related issues in a professional and courteous manner.
Receive service requests and determine the urgency and nature of each request.
Schedule service appointments based on customer availability and technician availability.
Assign appropriate technicians or service providers to each job, considering factors such as skillset, location, and workload.
Reschedule calls when necessary to accommodate emergencies.
Optimize the routing of technicians or service providers to minimize travel time and maximize efficiency.
Coordinate with field personnel to ensure they have the necessary equipment, tools, and supplies to complete assigned tasks.
Track the progress of ongoing jobs and communicate any delays or changes to customers and technicians.
Manage trade-related administrative tasks, such as processing purchase orders, invoices, and payments.
Maintain accurate records of trade transactions, including receipts, bills of lading, and customs documentation.
Maintain accurate and up-to-date records of customer interactions, service requests, trade transactions, and job assignments using computer systems or dispatch software.
Generate reports on service activities, trade-related expenses, and inventory levels.
Analyze data to identify trends, improve efficiency, and enhance customer satisfaction.
Serve as a central point of contact for customers, technicians, suppliers, and other stakeholders.
Relay important information, instructions, and updates to the relevant parties in a clear and timely manner.
Coordinate with other departments, such as customer support, sales, and billing, to ensure seamless service delivery and trade operations.
Handle emergency service requests promptly and effectively, prioritizing urgent situations and dispatching technicians accordingly.
Follow established protocols and procedures for handling emergency situations, including notifying appropriate authorities when necessary.