Dispatch Coordinator (Coppell, TX) - Austin Bridge & Road

Austin Bridge & Road•Coppell, TX

9d•Onsite

About The Position

Austin Bridge & Road is hiring a Dispatch Coordinator at its corporate headquarters in Coppell, Texas. The role coordinates outside and inside haul operations between plants, construction field operations, and operations management. It also supports invoice processing, dispatch and vendor data maintenance, compliance tracking, reporting, and daily office operations.

Requirements

High school diploma or GED required.
Experience with construction operations or equipment haul operations and familiarity with DOT regulations.
Proficiency with Microsoft Office Suite.
Experience using JWS software.
Ability to work with customers and vendors to identify, resolve, and document invoicing and scheduling issues.
Efficiency, organization, and resourcefulness.
Excellent verbal and written communication skills.
Excellent interpersonal, negotiation, and conflict-resolution skills.
Excellent organizational skills and attention to detail.
Excellent time-management skills and a proven ability to meet deadlines.
Strong analytical and problem-solving skills.
Ability to prioritize tasks and delegate them when appropriate.
Legally authorized to work for any employer in the United States; the employer is unable to sponsor or take over sponsorship of an employment visa.

Nice To Haves

Bilingual in Spanish.
Experience with Haul Hub software.
Associate degree or equivalent experience.

Responsibilities

Review JWS haul tickets daily to verify carrier, vehicle, job, and ticket information.
Review and approve Haul Hub tickets to ensure accurate carrier assignment and billing documentation.
Process trucker invoices by validating quantities, rates, and supporting haul tickets.
Code, log, scan, and submit invoices to Accounts Payable for processing.
Enter and maintain dispatching, trucking, vendor, and project data in CMiC.
Research and resolve missing, unsigned, or disputed haul tickets.
Maintain trucking rate sheets for jobs, aggregate materials, and milling operations.
Set up new vendors and maintain required vendor documentation.
Track insurance certificates for owner-operators and trucking vendors to ensure compliance.
Coordinate with project teams, vendors, drivers, and accounting to resolve billing and documentation issues.
Maintain organized records of hauling activities, invoices, contracts, and compliance documents.
Assist with reporting, cost tracking, and operational administrative support.
Support daily office operations, including ordering and maintaining office and breakroom supplies.
Perform other duties as assigned.