Discovery Operations Coordinator

Xenon Pharmaceuticals•Burnaby, BC

1d•CA$52,500 - CA$62,300•Onsite

About The Position

Xenon Pharmaceuticals is seeking a highly organized and detail-oriented Discovery Operations Coordinator to support their Discovery Program Management team with day-to-day administrative and research activities for the Vancouver office. The ideal candidate provides integrated operational support across Discovery, combining administrative operations, scientific data management, and laboratory inventory coordination. This role ensures the accuracy, accessibility, and efficiency of data, materials, and workflows that enable drug discovery activities and serves as a connector between lab teams, project teams, and digital systems. This role is ideal for someone who thrives in a fast-paced scientific environment and enjoys working across data, lab operations, and team coordination. This position reports to the Manager, Discovery Operations and will be based out of Vancouver, BC, Canada. The level of the position will be commensurate with the candidate’s education and industry experience. This is an on-site position, requiring up to 5 days in the office.

Requirements

A minimum of 2 years’ experience; Bachelor's Degree or professional diploma preferred.
Excellent verbal, oral, and written communication skills. Ability to effectively communicate with cross-functional stakeholders for administrative or systems related issues.
Highly organized with strong attention to detail.
Flexible and able to manage multiple competing priorities.
Ability to interface with internal and external stakeholders.
Proficient computer skills (PowerPoint, Excel, Word, SharePoint).
Willing and able to learn new skills to meet the changing needs of the organization.

Responsibilities

Provide administrative support to assigned Discovery senior leaders, including calendar management, travel coordination, and expense reimbursement. May provide onsite logistical support for meetings and events, including room setup and catering arrangements.
Coordinate the receipt, organization, and upload of scientific data and reports from external contractors into Electronic Lab Notebook (ELN) and other enterprise systems, ensuring data quality, accuracy, traceability, and accessibility.
Manage data workflows and facilitate the timely distribution of externally generated data, reports, and deliverables to appropriate stakeholders.
Maintain and update information and finalized documents within enterprise digital platforms, ensuring accuracy, completeness, and compliance with established standards.
Review, process, and archive Discovery reports and documentation to ensure consistency, completeness, and adherence to organizational requirements prior to finalization and distribution.
In collaboration with scientific teams, maintain accurate records and inventory information across physical and digital systems as required.
Collaborate with IT, scientific, and operational teams to support data ingestion, system workflows, and process improvements.
Provide project coordination support, including scheduling meetings, coordinating logistics, and tracking routine project activities and deliverables.
Maintain a safe, organized, and compliant laboratory and office environment by adhering to applicable Health & Safety policies and procedures.
Act in accordance with Company policies, including, for example, the Code of Business Conduct and Ethics and ensure policies are understood and followed by direct reports, if any.
Other duties as assigned.