Disbursement Loan Administrator

Columbia Bank•Kirkland, WA

1d•$28 - $37•Onsite

About The Position

A Disbursement Loan Administrator I is responsible for managing a moderate to complex commercial construction loan portfolio and reviewing CRE construction due diligence, loan documents and draw packages in accordance with credit policy requirements for risk management, with responsibility for protecting the Bank’s interest through proper documentation, ensuring all approved terms and conditions are properly implemented throughout the administration of the construction loan and the accompanying draws. Responsible for the review transaction processing of moderate to complex commercial construction loans and draw packages (CRE, multifamily, healthcare, industrial, retail, etc.) in accordance with the organization’s workflow, ensuring regulation, policy, and procedures/ practices are followed. Actively participate in collaboration projects and/or teams within division and across departments as needed. Monitor loans in process, maintain pipeline reports regularly and maintain an active role in team meetings. Monitor, collect, and review required due diligence items as applicable Engage and coordinate third party consultants for cost reviews and/or site inspections and ensure timely delivery of reports Coordinate receipt of borrower draw request packages, review for accuracy and process funding in accordance with bank guidelines and documented disbursement requirements. Work in partnership with Relationship Managers (RMs), Underwriters, Loan Administrators and other Bank associates as primary liaison with customers, inspectors, and title company representatives as the loan closes and during all phases of construction until the project is complete and the construction loan is fully disbursed. Work in partnership with deal team to review and analyze land surveys, construction contracts, construction schedules, environmental assessments, project cost reviews, building inspection reports, etc., to ensure all construction draws are funded in accordance with the required guidelines Maintain loan files and draw files with sufficient documentation for third-party review and prepare files for timely audits Analyze proposed construction budgets to ensure all appropriate project-related costs and sources of funds are accounted for Analyze the final settlement statement and/or internal disbursement summary to confirm all fees paid at closing are included in the construction budget and the construction budget remains in balance at closing and throughout the construction loan term Analyze and reconcile construction draw requests, including recommending approval of the funding draws and obtaining all required approvals Analyze and review monthly site inspections and title endorsements, as applicable, to assess and identify project risks Create and maintain a bank budget for tracking all construction draws and interest reserve advances in the form of an excel document or construction loan management system. Practice clear and open communication with customers and internal partners via telephone, email, and in person during all phases of the draw process Monitor and manage interest reserve budgets and payments until the budget is fully disbursed Other responsibilities as assigned All associates are responsible for completing internal controls as part of performing their assigned duties. Internal control responsibilities are established in various policies, procedures, and documents, including the Code of Conduct. Demonstrates compliance with all bank regulations for assigned job function and applies to designated job responsibilities – knowledge may be gained through coursework and on-the-job training. Keeps up to date on regulation changes. Follows all Bank policies and procedures, compliance regulations, and completes all required annual or job-specific training. Maintain a working knowledge of Bank's written policies and procedures regarding Bank Secrecy Act, Regulation CC, Regulation E, Bank Security and other regulations as applicable to this job description. May be asked to coach, mentor, or train others and teach coursework as subject matter expert. Actively learns, demonstrates, and fosters the Columbia corporate culture in all actions and words. Takes personal initiative and is a positive example for others to emulate. Embraces our vision to become “Business Bank of Choice” May perform other duties as assigned.

Requirements

2 years of experience in commercial real estate, construction loan administration, or a related field, including project management/management experience.
Developing knowledge of all operational systems, procedures, construction guidelines, and/or services supported by the Bank’s Commercial Real Estate Services Department.
Knowledge of title, escrow, survey, and loan documentation preparation.
Organizational and project management skills.
Strong computer skills, including using Precision, AccuDraw (or similar construction draw monitoring software), PowerPoint, Excel, and creating links and fillable PDF documents.
Building technical expertise in construction draw administration functions.
Knowledge of commercial real estate finance procedures, documentation, accounting, processes, procedures, and data systems.
Well-developed customer relations skills.
Excellent verbal and written communications skills.
Detail-oriented.
Ability to effectively multi-task and maintain a high level of organization.
Knowledge of accounting principles and loan accounting systems.

Nice To Haves

High school diploma or GED (preferred)
1-2 years of Title and escrow experience (Preferred)

Responsibilities

Manage a moderate to complex commercial construction loan portfolio.
Review CRE construction due diligence, loan documents, and draw packages.
Ensure all approved terms and conditions are implemented throughout loan administration.
Process moderate to complex commercial construction loans and draw packages.
Monitor loans in process and maintain pipeline reports.
Collect and review required due diligence items.
Coordinate with third-party consultants for cost reviews and site inspections.
Coordinate receipt and review of borrower draw request packages.
Process funding in accordance with bank guidelines.
Serve as a liaison with customers, inspectors, and title company representatives.
Review and analyze land surveys, construction contracts, schedules, environmental assessments, project cost reviews, and building inspection reports.
Maintain loan and draw files with sufficient documentation.
Analyze proposed construction budgets.
Analyze and reconcile construction draw requests.
Review monthly site inspections and title endorsements.
Create and maintain a bank budget for tracking construction draws and interest reserve advances.
Monitor and manage interest reserve budgets and payments.
Complete internal controls as part of assigned duties.
Demonstrate compliance with all bank regulations.
Keep up to date on regulation changes.
Follow all Bank policies and procedures, compliance regulations, and complete all required training.
Maintain a working knowledge of Bank's written policies and procedures regarding Bank Secrecy Act, Regulation CC, Regulation E, Bank Security and other applicable regulations.
May be asked to coach, mentor, or train others and teach coursework as subject matter expert.
Actively learn, demonstrate, and foster the Columbia corporate culture.
Take personal initiative and be a positive example for others.
Embrace the vision to become “Business Bank of Choice”.
May perform other duties as assigned.