Director/VP, Investor Relations & Operations

Newlab Careers•New York, NY

2d•$150,000 - $225,000•Onsite

About The Position

Newlab is a venture platform for critical technology startups transforming core industrial sectors. We help startups commercialize faster by aligning Infrastructure, Commercialization Projects, and Capital in locations with strategic advantages. Newlab operates 5 innovation hubs globally and manages active pilot programming in additional regions. To date, Newlab has partnered with over 50 industry and government leaders and has supported its 400+ member companies in raising over $5.8B from venture capital firms, with over $3B of successful exits and a collective valuation of over $20B. Newlab is seeking a Director/VP, Investor Relations and Operations, working with the Head of Investments. This individual will be responsible for the day-to-day execution of investments, including LP coordination and follow-up, deal execution and documentation, portfolio reporting, and the systems architecture that keeps a rules-based fund disciplined and transparent. This position will be the connective tissue between fundraising and our high-velocity investment pipeline.

Requirements

5–8 years of experience in venture investor relations, venture fund operations/administration, investment banking or adjacent roles
Experience in fund operations and early-stage deal mechanics, including LP onboarding, capital calls, reporting cycles, and legal documentation (e.g., SAFEs, convertible notes, side letters, pro-rata rights)
Demonstrated passion for deep tech / hard tech, with relevant experience, academic exposure, or sustained interest in technically complex sectors
Excellent communication, high EQ, and executive presence; ability to synthesize complex information into investor-ready materials and manage LP inquiries and requests
Systems-oriented, organized, detail-driven; experience with CRMs and reporting workflows, able to manage multiple workstreams (fundraising, deals, reporting) with precision
Proactive, collaborative, and accountable; experience supporting the full investment lifecycle (term sheets through closing) and familiarity with platforms like Carta or Juniper Square preferred
Bachelor’s degree required

Responsibilities

Own the integrity of our three-gate process, ensure 100% adherence to the rules-based investment model for all fund investments as they move through the funnel
Prepare deal memos synthesizing company overview, market landscape, competitive positioning, differentiation, valuation, and key performance metrics
Manage end-to-end deal execution process once a company is qualified — drafting, analyzing, and coordination of term sheets, legal document review, investment committee materials, closing mechanics, and wire coordination
Maintain investment tracking infrastructure including pipeline status, gate progression, and portfolio company records
Coordinate with outside counsel on investment documentation and ensure the lead investor terms align with fund requirements (SAFEs, convertible notes, equity rounds, side letters)
Track and manage co-investment allocation and SPV formation for eligible LPs
Build and maintain quarterly portfolio reports including valuations, follow-on activity, and key company updates
Coordinate with fund administrators on NAV calculations, capital account statements, and K-1 preparation
Ensure compliance with fund governance requirements including Investment Committee documentation and LPAC disclosures
Maintain the definitive, auditable records of gate criteria verification for every investment decision
Serve as the primary operational liaison between Newlab Investments and Newlab’s global operating company
Own the relationship with location and sector leads (Brooklyn, Detroit, New Orleans, Montevideo, Riyadh) to collect underwriting signal, 360 Referral inputs, and portfolio updates for gate-level decisions
Partner with the CPO, SVP Operations, and General Counsel to industrialize Newlab Investments' operational core—integrating platform pipeline data, member tracking, and investment logic with institutional-grade finance, fund admin, and compliance systems
Drive all aspects of the firm’s fundraising efforts in partnership with the Head of Investments, supporting strategy execution and investor engagement
Own and manage the LP pipeline CRM, including tracking outreach, meeting activity, follow-ups, and commitment status
Support prospective and existing investor meetings, including preparation of materials and talking points, active participation and note-taking, and timely follow-ups to advance relationships and next steps
Coordinate LP onboarding processes, including subscription documentation, KYC/AML compliance, and capital call logistics
Develop and maintain LP-facing materials, including pitch decks, data room content, quarterly reports, and annual meeting materials
Serve as a day-to-day point of contact for LPs, managing operational inquiries, document requests, and meeting coordination