Director, Third Party Administration (Program Management)

Los Angeles County Metropolitan Transportation Authority • Los Angeles, CA

12d • Onsite

About The Position

Metro’s mission is to provide a world-class transportation system that enhances the quality of life for all who live, work, and play within LA County. This role directs the overall activities of the Third Party Coordination Department and contributes to organizational objectives by ensuring that third-party work is completed on time and within budget, and by keeping third-party issues from impacting the project. The Director will manage and coordinate the administrative tasks with all external third-party stakeholders in order for the projects to be constructed on time and within budget.

Requirements

• A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position.
• Bachelor's Degree in Engineering, Construction Project Management, or a related field.
• Five years of relevant management-level experience performing third party administration work.
• California State Professional Engineer (PE) registration preferred.
• A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

Nice To Haves

• Master's Degree in Business Administration, Public Administration, Transportation Engineering, Urban Planning, or a related field preferred.
• Experience managing and coordinating with external third-party vendors and internal stakeholders to support project objectives, deliverables, and schedule requirements.
• Experience managing and tracking reimbursements to third-party entities, including reviewing documentation, monitoring payment status, and ensuring compliance with applicable agreements and procedures.
• Experience managing administrative tasks associated with third-party entities and internal stakeholders, including coordinating communications, maintaining records, processing documentation, and tracking action items.
• Experience managing third-party agreements, including coordinating agreement development, reviewing terms and conditions, monitoring compliance, and supporting agreement execution and administration.

Responsibilities

• Leads and oversees Third Party Coordination staff in its relations with the city, county, and state agencies and utilities, regarding relocation design, construction, and operations activities of Metro.
• Coordinates plan approvals and obtains permits from third-party agencies.
• Ensures the presence of fiscal integrity in all dealings through the agreement, work order, and audit processes.
• Directs the staff in methods, training, and procedures.
• Establishes and monitors long-range goals, budgets, strategies, and schedules for the department, and directs its resource allocation.
• Directs the development of agreements and work orders, the acquisition of permits for Metro projects, and the review of city building permit applications in proximity to Metro facilities and relations with railroads.
• Directs, plans, and oversees the development, production, and updating of Third Party Coordination policies, procedures, and Program Guidelines.
• Leads negotiations for the development of staffing projections and procurement estimates necessary for tasking agencies and utilities to perform construction and relocation of facilities.
• Provides feedback to and coordinates with various Metro departments involved.
• Represents Metro before other governmental agencies, third-party entities, conferences, elected and public officials, the community, and public and private organizations; represents Metro as a professional and technical expert witness.
• Prepares written and oral reports for Metro management and the Board of Directors.
• Analyzes federal, state, and local regulations, codes, and legislation to determine impact on Metro relations with other agencies and utilities.
• Directs, supervises, and interacts with design and construction management consultants engaged by Metro, other agencies, and utilities in order to bring early resolution of conflicts/disputes throughout the construction process, imposes the discipline of schedule and budget on agency and utility representatives, and ensures cooperation between the various parties.
• Represents Metro in issues relating to stray current corrosion control.
• Coordinates with Planning and Programming staff on technical grant information with various government agencies, particularly on jointly funded projects.
• Directs the administration of construction contracts not designated to a project.
• Reviews purchase orders and invoices and approves payments.
• Obtains noise variances, peak hour exemptions, and holiday moratoriums from third parties.
• Coordinates Metro multi-project schedule necessary for Los Angeles Police Department (LAPD) personnel to prioritize the Ambient Noise standards determination activities, in support of Metro Public Affairs.
• Communicates and implements safety rules, policies, and procedures in support of the agency's safety vision and goals; and maintains accountability for the safety performance of all assigned employees.
• May be required to perform other related job duties.

Benefits

• Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.
• Metro is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, marital status, sexual orientation, religion, age, veteran status, or disability.
• Metro does not deny participation in the application process to anyone with prior justice system involvement, in line with Fair Chance hiring practices.

What This Job Offers

• Job Type: Full-time
• Career Level: Director