Director, Payroll Operations

Hackensack Meridian Health • Iselin, NJ

6d

About The Position

The Director, Payroll Operations will be responsible for the overall management and processing of employee payroll and related system/administrative functions to ensure accurate, timely and reporting of all wage and tax data in accordance to Federal and State regulations at Hackensack Meridian Health (HMH). Recommends solutions in conjunction with the Payroll Systems Manager to develop and design both process and systemic solutions to improve efficiencies within the payroll department and support operational needs.

Requirements

• Minimum of 15 or more years of solid payroll experience in a multi-state environment, including comprehensive functional knowledge of payroll processing for multiple companies and complex pay practices.
• Minimum of 10 or more years of management experience including recruitment, performance management and budget responsibilities.
• Strong working knowledge of all federal and state regulations to ensure accurate wage and tax reporting.
• Excellent written and verbal communication skills coupled with good listening skills.
• Ability to multi-task in a fast-paced, deadline driven culture a must.
• Self-Learner; ability to learn and retain new systems and processes quickly.
• Detail-oriented and strong interpersonal skills.

Nice To Haves

• Bachelor's degree in Accounting or Business Management.
• Strong technical knowledge of PeopleSoft HRMS/Payroll tables and functionality to facilitate and implement system improvements, understand and test all system upgrades, patches and Tax Updates.
• Certified Payroll Professional (CPP) designation.

Responsibilities

• Manages all aspects of payroll administration, timekeeping and scheduling systems, taxes and garnishments in a multi-state environment for approximately 33,000 + employees across approximately 45 FEIN's.
• Recruits, interviews and hires qualified staff.
• Sets goals and standards for expected performance of payroll leaders and staff.
• Ensures performance is managed by Payroll Leaders and provides guidance on improvement plans when applicable.
• Establishes and enforces customer service excellence to increase employee satisfaction and support all levels of management.
• Partners with the business units and users to identify training and business operational needs and opportunities; captures business requirements and develops/designs system solutions.
• Manages Payroll Performance Improvement Specialist to provide training and support on all payroll practices to improve department timekeeping accuracy.
• Maintains Payroll Department home page for posting important payroll forms, training guides and procedures.
• Plans, directs and coordinates tasks with Payroll Leaders and staff to ensure timely and accurate payroll adjustments, payroll cycle, including incoming/outgoing interfaces, deductions, tax reporting, and funding.
• Manages expenses and budgets as instructed by VP to ensure alignment with company business goals and objectives.
• Manages all system upgrades in conjunction with Payroll Systems Manager of payroll related modules; ensures integrity of all payroll related data through system audits, testing, application of system upgrades, bundles/fixes and tax updates.
• Manages and maintains configuration of all PeopleSoft payroll tables, setting up earnings codes, deductions, taxable gross components, accumulators, additional pay, tax and direct deposit records.
• Manages and maintains configuration of all Time and Labor system tables in conjunction with Payroll Systems Manager, such as workgroups, rules, time reporting codes, for processing time and attendance.
• Manages functional tasks of KABA Clocks; biometric enrollments, restriction profiles, clock groups, IVR system, business process configuration.
• Manages scheduling systems in conjunction with Payroll Systems Manager to foster effective labor management. Designs and manages newly customized PSOFT scheduling system.
• Oversees payroll tax and compliance management.
• Proactively implements daily audits to capture data errors prior to payroll processing.
• Ensures all payroll transactions are properly classified and in compliance with federal wage and hour, as well as hospital pay practices and policies.
• Partners with HR/IT Departments to streamline cross-functional processes and identify improvement opportunities.
• Manages third party vendor relationships and interfaces in conjunction with Payroll Systems Manager.
• Partners with IT and Payroll Systems Manager to troubleshoot and resolve technical issues of payroll systems.
• Reviews and requests custom templates to minimize data entry for both Payroll and HR usage.
• Accurately interpret and provide business requirements to Payroll Systems Manager/team for all delivered and custom payroll functionality.
• Manages physician electronic time study reporting system and partners with Medical Staff Office, Legal and Finance on Medicare compliance and reporting needs.
• Partners with Accounting on bank reconciliation items (funding and cash requests, wire requests, bank reconciliations, suspect check reports, and quarterly tax reconciliations), financial audits and g/l interface changes.
• Supports HRIS/Benefits/Finance on all PeopleSoft projects impacting payroll data.
• Supports Employee Relations in employee investigations.
• Partners with HR Compensation on pay practice policies and implements/configures payroll system to accommodate pay programs.
• Maintains proper documentation and knowledge to successfully respond and comply with federal and state labor audits.
• Adheres to the standards identified in the Medical Center's Organizational & Managerial Competencies.

Benefits

• health, dental, vision, paid leave, tuition reimbursement, and retirement benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Director