Director, Payroll and Timekeeping

City of New York•New York, NY

1d•Hybrid

About The Position

The Director, Payroll and Timekeeping will report to the Chief HR Officer and work closely with the HR team to develop and execute strategy, trainings, and key initiatives related to Human Resources with a focus on supporting payroll and overseeing timekeeping operations. The Director will help to ensure that SBS is in compliance with all applicable civil service laws, employment laws and collective bargaining agreements as well as the Agency’s policies and procedures. The successful candidate will be knowledgeable in the City’s standard operating procedures on time and leave, recurring increment payments, CityTime and payroll procedures. The Director will provide a full range of HR support across multiple HR functions and aid in the design, development, and execution of HR-related projects including the creation of internal standard operating procedures, process improvement and NYC mandated projects and responsibilities. Under the direction of the Chief HR Officer with wide latitude for independent decision making, the Director’s responsibilities include, but are not limited to the following:

Requirements

1. A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
3. A four-year high school diploma or its educational equivalent and six years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
4. Education and/or experience equivalent to "1", "2" or "3" above. However, all candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the administrative, managerial, executive or supervisory experience described in "1", "2" or "3" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Responsibilities

Communicate new City, Agency and CityTime policies and procedures and ensure staff awareness.
Analyze current procedures for streamlining unit operations; advise staff of procedural updates and monitor their implementation and accuracy as well as create quality assurance procedures.
Coordinate with the Director of Employee Services on day to day operations.
Provide a high-level of customer service to employees and investigate discrepancies.
Provide effective leadership and direction to team member(s) and direct reports.
Perform related assignments and special projects as required by the Chief HR Officer Timekeeping
Oversee all Timekeeping functions.
Review, update and maintain the agency’s Time & Leave policies.
Ensure staff are properly recording their time as per Citywide Time and Leave Rules.
Develop and lead Time and Leave training for all new hires and current staff.
Maintain CityTime approval trees/workflows for units, bureaus, and departments.
Prepare and review CityTime and CHRMS reports
Review, analyze, and approve Advanced Leave Requests and Managerial Separation documents for Comptroller's Office.
Stay current with COVID Leave policy rules and guidance, act as an agency subject matter expert and administer all COVID leave requests.
Oversee the management of all special leave of absence requests (Sick, FMLA, PFL, PPL, Child Care,
Personal Leave, Worker’s Compensation, and Military) in compliance with current Federal/State/local mandates.
Manage staff inquiries and requests pertaining to commuter benefits, health benefits, leave of absence, workers’ compensation, union benefits, Management Benefits Fund, flexible spending accounts and all other employee benefits.
Oversee the timely processing of Worker’s Compensation claims.
Oversee all Payroll functions
Ensure compliance with all payroll directives, policies and procedures issued by the New York City Offices of Payroll Administration, the Comptroller and Labor Relations regarding payments to employees.
Audit all activities leading to the production and distribution of bi-weekly payroll.
Ensure accuracy of pay authorizations, additions to gross and collective bargaining increases with information provided by the appropriate oversight agencies.
Generate Ad Hoc CHRMS, PMS and RMDS reports.
Oversee Motor Vehicle and Parking Fringe benefits procedures.
Ensure accuracy and reporting of retro pay triggers, one-time payments, one-time deductions and supplemental payroll requests.
Support the review of payroll reports such as the 160, 161, 700, 320 and check to check reports on a regular basis.