Director, Office of Contracts Management and Compliance (0933) - Department of Public Health (162994)

City and County of San Francisco • San Francisco, CA

1d • $183,144 - $233,766

About The Position

The Director of the DPH Office of Contracts Management and Compliance will oversee contract development and certification for the Department of Public Health (DPH) and ensures contracts are developed in a timely and compliant manner. DPH utilizes contracted services in excess of $650 million annually via 830+ contracts, including highly technical professional services contracts and community-based treatment services and programs. The Director’s oversight includes Civil Service Commission authorization process to contract out services, solicitation development and management for all required services, the approval of all waivers and Department MOUs, contract approvals by the Health Commission and Board of Supervisors, all contract certification, and meeting all City contracting requirements. This position will provide direct supervision, conduct contract and related document review and development, track certification status, and lead improvement processes, from development to implementation. The position will have three direct reports, overseeing four distinct units with approximately 50 employees, conducting all phases of solicitation, contract approval, development, and certification. Finally, the Director will provide critical recommendations and strategic direction to resolve issues impacting contract certifications or to identify policy solutions to implement new service areas.

Requirements

• Education: Possession of a baccalaureate degree from an accredited college or university AND
• Experience : Five (5) years of direct professional experience in a governmental organization overseeing the contract lifecycle of a significant number of contracts, of which three (3) years must include supervision of professionals working in contract administration
• Education Substitution : Additional qualifying experience may substitute for the degree requirement on a year-for-year basis for up to two (2) years. One year (2,000 hours) of qualifying experience will be considered equivalent to 30 semester units/45 quarter units
• Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.
• One-year full-time employment is equivalent to 2,000 hours (2,000 hours of qualifying work experience is based on a 40-hour work week).

Responsibilities

• Supervises the Office of Contracts Management and Compliance Team, including: Ensuring solicitation processes are completed in a timely manner, and providing direct oversight of the solicitation content to ensure services are presented within City administrative and legal guidelines
• Providing staff training and quality control reviews of staff production
• Troubleshooting and providing accurate and actionable advice to department stakeholders, or identifying problems, and formulating and executing solutions
• Interfaces and serves as a liaison with key stakeholders within the City, including City Attorney, Office of Contracts Administration (OCA), Clerk of the Board of Supervisors, Civil Service Commission, and DPH units (finance, human resources, etc.)
• Develops and makes regular presentations on new or amended contracts to executive leadership, as well as public governing bodies, such as Civil Service Commission, Health Commission and Board of Supervisors, including developing presentation materials
• Participates in Citywide initiatives to develop or update processes and/or policies related to contracting
• Plans, develops, implements and/or directs complex quality improvement projects to improve day-to-day operations through the identification of alternative solutions and/ or approaches for completing the various interrelated processes utilized in the contract certification process across DPH
• Serves as an Operational Manager for the Department’s current implementation of a contract lifecycle management system, defining business priorities, validating system design decisions, and ensuring alignment with project goals and organizational objectives

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 5,001-10,000 employees