Director of Supply Chain

AP MAX INC•Houston, TX

8h•$175,000 - $200,000

About The Position

The Director of Supply Chain sets the strategy for and leads Southend Pharmacy’s end-to-end supply chain, including procurement and strategic sourcing, inventory management, warehouse and receiving operations, vendor qualification and supplier quality, demand and supply planning, and supply chain analytics. The role ensures that active pharmaceutical ingredients, excipients, and other materials supporting compounding operations are sourced, qualified, planned, and delivered reliably, compliantly, and cost-effectively as the organization grows. The Director builds and develops the supply chain team, owns the supply chain budget and key performance indicators, and supports business continuity through proactive risk management and shortage mitigation. The position partners closely with executive leadership, pharmacy operations, quality assurance, compliance, R&D, and finance to support uninterrupted, compliant production of sterile and nonsterile compounded preparations and the company’s growth objectives.

Requirements

Bachelor’s degree in Supply Chain Management, Business, Pharmaceutical Sciences, Chemistry, or a related field.
At least 10 years of supply chain, procurement, or sourcing experience in a pharmacy, 503A/503B compounding, pharmaceutical manufacturing, or another FDA-regulated environment.
At least 5 years in a leadership role managing teams.
Proven track record sourcing active pharmaceutical ingredients and excipients and leading an approved vendor program.
Demonstrated experience selecting, implementing, and optimizing ERP, warehouse management, and procurement systems to support procurement, inventory control, demand planning, and reporting.
Experience overseeing procurement, inventory control, and warehouse/receiving operations; pharmacy or FDA-regulated experience is preferred in the posting.
Demonstrated success building supply chain strategy, managing budgets, and delivering measurable cost savings and service improvements.
Deep experience with demand forecasting, inventory planning, S&OP, and supply chain analytics.
Strong working knowledge of USP <795>, <797>, <800>, cGMP, FDA, DEA, and DSCSA requirements as they relate to purchasing and materials.
Exceptional leadership, negotiation, communication, and stakeholder management skills, including the ability to influence at the executive level.
Legally authorized to work in the United States without current or future employment visa sponsorship.

Nice To Haves

MBA or another advanced degree in Supply Chain Management, Business Administration, Pharmaceutical Sciences, or a related discipline.
Advanced proficiency in Microsoft Excel, including complex data analysis, financial modeling, forecasting, pivot tables, and supply chain performance reports and dashboards.
APICS/ASCM certification such as CPIM or CSCP, CPSM, or Lean Six Sigma certification.
Experience with ERP platforms such as Oracle NetSuite, SAP S/4HANA, Microsoft Dynamics 365, or comparable systems.

Responsibilities

Develop and execute a multi-year supply chain strategy aligned with the company’s growth, quality, and financial objectives.
Advise executive leadership on sourcing, inventory, cost, and supply chain risk.
Establish supply chain KPIs and report performance to leadership.
Own the supply chain operating budget and materials spend, identifying cost-reduction opportunities without compromising quality or compliance.
Lead supply chain planning for product launches, new formulations, capacity expansion, and new sites or service lines.
Oversee procurement activities, including requisitions, purchase orders, order tracking, expediting, and invoice reconciliation with finance.
Oversee sourcing of APIs, excipients, and other compounding components from qualified facilities meeting applicable requirements.
Define category strategies for critical materials, including dual- and multi-sourcing to reduce supply risk and mitigate shortages.
Negotiate master supply agreements, quality agreements, pricing, and payment terms with strategic vendors.
Ensure compliant procurement of DEA-controlled APIs in partnership with the Pharmacist-in-Charge and controlled substance team.
Establish purchasing policies, approval controls, and procurement best practices.
Own the vendor qualification and requalification program and Approved Vendor List, maintaining audit-ready files.
Partner with Quality Assurance on supplier audits, corrective actions, and investigations of material deviations or out-of-specification results.
Monitor FDA warning letters, import alerts, recalls, and regulatory changes, and lead responses affecting vendors or materials.
Ensure supply chain activities comply with applicable USP, FDA, DEA, DSCSA, state board of pharmacy, and internal SOP requirements.
Represent supply chain during regulatory and board of pharmacy inspections and internal or third-party audits.
Build and maintain executive-level relationships with strategic manufacturers, distributors, and logistics partners.
Oversee vendor performance management, including scorecards and quarterly business reviews.
Act as final escalation point for critical supply, quality, and delivery issues.
Oversee warehouse receiving, inspection, put-away, storage, picking, and internal distribution activities.
Ensure incoming shipments are checked against purchase orders, Certificates of Analysis, and quality requirements, and materials are quarantined and released in partnership with Quality Assurance.
Ensure materials are stored under required conditions, with appropriate monitoring and documentation, including temperature, humidity, hazardous-drug segregation, and secure storage for DEA-controlled substances.
Own inventory accuracy and control, including cycle counts, physical inventories, lot and expiration tracking, FEFO rotation, and discrepancy reconciliation.
Set inventory policies, including reorder points, safety stock, and par levels, balancing availability, shelf life, and working capital.
Maintain a safe, organized, audit-ready warehouse and oversee warehouse layout, equipment, and staffing.
Oversee demand forecasting and supply planning for APIs, excipients, and components using prescription volume, formulation data, seasonality, and growth initiatives.
Direct development of dashboards and reports on inventory health, forecast accuracy, spend, lead times, and vendor performance.
Lead business continuity and risk management planning for critical materials, including shortage response plans.
Hire, lead, mentor, and develop the supply chain team, set goals, and conduct performance reviews.
Build the team structure, roles, and capabilities needed to support organizational growth.
Own SOPs for sourcing, vendor qualification, purchasing, receiving, warehousing, inventory, and forecasting.
Lead selection, implementation, and optimization of ERP, inventory management, and procurement systems.
Drive continuous improvement in processes, systems, and data quality using Lean or Six Sigma methods.