Director of Residences

Marriott•Sarasota, FL

3d•$117,000 - $168,000•Onsite

About The Position

The Director of Residences implements high standards for all aspects of life-safety, loss-prevention, unit owner identity, and privacy protection. This role operates within the constraints of the residences budget and provides timely reporting of financial performance and projections to the Board. The Director manages luxury condominium facilities and all departments working within the building, including the physical plant, with attention to protection of the investment and plans to increase its value through superior care. This position serves as a Liaison to Association shared services Directors (e.g., Loss Prevention, Human Resources, Accounting, Housekeeping). The Director develops and implements property-wide strategies that deliver products and services to meet or exceed the needs and expectations of the brand’s target customer and employees, providing a return on investment. The role implements training programs related to property management, reinforcing constant quality service, and continuously identifies and corrects building and service defects while providing an increase in value.

Requirements

2-year degree from an accredited university in Business Administration, Hotel and Property Management, or related major; 4 years’ experience in the guest services, front desk, housekeeping, sales and marketing, management operations, or related professional area.
Management license for Condominiums, as applicable.
4-year bachelor's degree in Business Administration, Hotel and Property Management, or related major; 2 years’ experience in the guest services, front desk, housekeeping, sales and marketing, management operations, or related professional area.
Management license for Condominiums, as applicable.

Nice To Haves

Previous Association management experience.

Responsibilities

Manages luxury condominium facilities and all departments working within the building, including physical plant with attention to protection of the investment and plans to increase its value through superior care.
Serves as a Liaison to Association shared services Directors (e.g., Loss Prevention, Human Resources, Accounting, Housekeeping).
Develops and implements property-wide strategies that deliver products and services to meet or exceed the needs and expectations of the brand’s target customer and employees and provides a return on investment.
Implements training programs related to property management reinforcing constant quality service.
Continuously identifies and corrects building and service defects while providing increase in value.
Implements high standards for all aspects of life safety, loss prevention, unit owner identity, and privacy protection.
Operates within the constraints of the residences budget.
Provides timely reporting of financial performance and projections to the Board.
Works with the Guidance team to develop an operational strategy that is aligned with the brand’s business strategy and leads its execution.
Reviews Owner engagement survey and prepares yearly action plan comment cards, guest satisfaction results and other data to identify areas of improvement.
Adheres to the four pillars of Operational excellence: Owner and employee engagement, financial excellence and Property Management.
Evaluates if the Operations Team meets service needs and provides feedback to the operations team.
Participates in public space walk-throughs with Engineering and Housekeeping to ensure public space and back of the house areas are well maintained, and preventative maintenance processes are in place.
Tours building on a regular basis speaking with associates, owners, and Board of Directors to understand business needs and assess operational opportunities.
Works with team to put sustainable work processes and systems in place that support the execution of the strategy.
Reviews reports and financial statements to determine whether the residential property is performing against the budget.
Communicates a clear and consistent message regarding departmental goals to produce desired results.
Maintains complete inventory of: Unit owners’ information, parking and storage spaces, monthly Association common dues, Owners’ monthly/quarterly newsletter, hotel features, services, and hotel restaurant food concepts and information.
Maintains complete knowledge of and complies with all hotel and residence policies and procedures.
Verify associates are treated fairly and equitably.
Celebrates successes and officially recognizes the contributions of team members.
Fosters associate commitment to providing excellent service, participating in daily stand-up meetings, and models desired service behaviors in all interactions with guests and employees.
Develops and executes the necessary decisions to keep property moving forward toward achievement of goals.
Attends owners and Board meetings and provides monthly reports and financial statements to the Board of Directors.
Establishes strong relationships with all owners and their Board of Directors to maintain a successful residential community.
Promotes constructive collaboration through education, communication, and innovation.
Works with direct reports to determine areas of concern and establish ways to improve the departments’ financial performance.
Prepares and operates within the constraints of the residences’ annual budget.
Identifies key drivers of business success and keeps leadership focused on the critical few to achieve results.
Provides timely reporting of financial performance and projections to the Board.
Guides the Board on appropriate property management requirements and governance compliance.
Creates an atmosphere in all Residential common areas that meets or exceeds owner’s expectations.
Champions the brand’s service vision for product and service delivery and ensures alignment amongst the leadership teams.
Verifies core elements of the service strategy are in place to produce the desired results.
Establishes and maintains open, collaborative relationships with direct reports and entire operations team. Ensures direct reports do the same for their team.
Interfaces with customers (e.g., owners, vendors, guests), on a regular basis to obtain feedback on quality of product, service levels, and overall satisfaction.
Handles owner’s complaints by following the instant pacification procedure and verifying guest satisfaction.
Facilitates the development of creative solutions to overcome obstacles and manages the implementation to continually improve guest satisfaction results.
Verifies that employees are treated fairly and equitably.
Verifies that regular, ongoing communication is happening in Operations (e.g., pre-shift briefings, staff meetings).
Fosters associate commitment to providing excellent service, participates in daily stand-up meetings and models desired service behaviors in all interactions with owners, their guests, and employees.
Incorporates owner satisfaction as a component of staff/operations meetings with an emphasis on generating innovative ways to continually improve results.
Sets goals and expectations for direct reports using the performance review process and holds staff accountable for successful performance.
Solicits employee feedback, utilizes an “open door policy” and reviews employee satisfaction results to identify and address employee problems or concerns.
Verifies that property policies are administered fairly and consistently; disciplinary procedures and documentation are completed according to Standard and Local Operating Procedures (SOPs and LSOPs) and supports the Peer Review Process.
Conducts annual performance appraisal with direct reports according to Standard Operating Procedures.
Champions change manages the implementation of brand and regional business initiatives and communicates follow-up actions to the team, as necessary.