Director of Payroll & Benefits

YMCA of the Virginia Peninsulas • Newport News, VA

10d • $50,000 - $55,000

About The Position

Under the direction of the Director of Human Resources and in alignment with the mission and purpose of the YMCA of the Virginia Peninsulas, the Director of Payroll & Benefits leads the strategic administration and operational management of Association payroll, employee benefits, and human resource information systems (HRIS). The role ensures accurate and compliant payroll, effective benefits administration, reliable employee data and HR systems, and efficient HR processes. It serves as a key resource and liaison to Administrative Specialists, Center Executives, Program Executives, Finance staff, and employees.

The Director serves as the Association's subject matter expert for payroll, benefits, and HRIS administration; maintains procedures and system controls; trains and supports staff; and identifies opportunities for operational improvement. Responsibilities span end-to-end payroll processing and reporting, employee benefit programs and enrollments, HRIS data integrity and reporting, and collaboration with Finance and operational leaders on compliance and employee data. The position may travel to YMCA centers and participate in Association meetings and events as needed.

Requirements

• Bachelor's degree in Business, Human Resources, Accounting, or a related field preferred, or an equivalent combination of education and experience.
• At least three years of progressive payroll administration experience.
• Prior experience administering employee benefits programs.
• Prior experience working with an HRIS.
• Strong understanding of federal, state, and local payroll laws and regulations.
• Working knowledge of the Fair Labor Standards Act (FLSA) and wage and hour compliance requirements.
• Advanced computer proficiency, including Microsoft Excel and Microsoft Word, and ability to learn new systems and technologies.
• Exceptional attention to detail, analytical skills, and problem-solving skills.
• Excellent interpersonal, communication, and customer service skills.
• Ability to maintain confidentiality and appropriately handle sensitive information.
• Ability to prioritize multiple responsibilities and meet deadlines in a fast-paced environment.
• Understanding and appreciation of the YMCA as a mission-driven organization.
• Obtain CPR/First Aid/AED/O2 certification within 60 days of hire.
• Complete and maintain required YMCA trainings, including New Staff Orientation, Bloodborne Pathogens, Child Abuse Prevention, and Sexual Harassment Prevention.
• Satisfactory completion of criminal background, credit, and Child Protective Services checks; employment is contingent on successful completion of applicable pre-employment requirements.
• Ability to read, analyze, interpret, and communicate information from policies, regulations, reports, and other business documents.
• Ability to respond effectively and professionally to inquiries, concerns, and requests from employees, leaders, and external partners.
• Strong mathematical aptitude and ability to perform payroll calculations, reconciliations, and financial analyses.
• Ability to identify, analyze, and resolve complex issues with limited direction.
• Strong organizational skills and ability to manage multiple priorities and deadlines.
• Ability to maintain strict confidentiality regarding personnel, payroll, and benefits information.
• Ability to travel to YMCA centers and participate in Association meetings and events as needed.

Nice To Haves

• Dayforce experience.
• Certification in CPR/First Aid/AED/O2 is required within 60 days of hire.

Responsibilities

• Support the YMCA of the Virginia Peninsulas' mission, vision, values, and goals, and model its values of Caring, Honesty, Respect, and Responsibility.
• Serve as the Association's subject matter expert for payroll, benefits, and HRIS administration.
• Maintain current Standard Operating Procedures for payroll, benefits, and HRIS processes.
• Train and support HR Generalists, Administrative Specialists, and designated center staff on payroll, benefits, and HRIS procedures.
• Identify opportunities to improve operational efficiency, compliance, reporting, and employee service delivery.
• Own payroll accuracy and end-to-end payroll processing for the Association, including timely payroll cycles, audits, and approvals.
• Audit pay templates and compensation entries for new hires and employee status changes; process compensation changes, adjustments, corrections, and retroactive payments.
• Administer garnishments, tax withholdings, and other required payroll deductions, ensuring compliance with applicable wage and hour laws and regulations.
• Generate and distribute biweekly, monthly, quarterly, and annual payroll reports; administer year-end audits, tax reporting, and W-2 preparation and distribution.
• Coordinate with the HRIS/payroll vendor to support system functionality and payroll accuracy; process employment verifications in accordance with YMCA policy.
• Administer employee benefit programs, including medical, dental, vision, life insurance, disability coverage, and retirement plans.
• Manage benefit eligibility, enrollments, status changes, and terminations; provide benefit information and enrollment support to newly eligible employees.
• Coordinate annual open enrollment communication and education, and partner with the benefits broker to administer plans and resolve employee benefit issues.
• Review and process monthly benefits invoices, including billing accuracy, reconciliation, and reporting; administer YMCA Retirement Fund participation and related reporting.
• Ensure benefit deductions are accurately reflected in payroll and maintained within the HRIS.
• Lead HRIS data integrity and maintain accurate employee records, employment documentation, pay templates, workflows, and system controls.
• Monitor HRIS functionality and recommend process improvements, automation, and system enhancements.
• Generate and analyze HR, payroll, and benefits reports; maintain personnel records and employee data in accordance with organizational requirements.
• Support onboarding and termination processes in the HRIS and related systems; use HRIS reporting tools to monitor required trainings, certifications, and employee compliance requirements.
• Partner with Finance on payroll posting, account reconciliation, and reporting timelines; collaborate with HR staff, Administrative Specialists, and operational leaders on employee data and payroll processing.
• Oversee compliance related to employment eligibility verification and onboarding requirements.
• Complete additional projects and related duties as assigned.
• Travel to YMCA centers and participate in Association meetings and events as needed.

Benefits

• 12% retirement contribution upon meeting the requirements of the National YMCA Retirement Fund.
• Health and dental insurance, with 65% employee paid.
• Flexible spending account (FSA).
• Life and AD&D insurance; the posting lists both $50,000 and $25,000 policy amounts in separate benefit statements.
• Vacation and sick leave.
• YMCA Family Membership.

What This Job Offers

• Job Type: Full-time
• Career Level: Director