Director of Operations

Rainier Prep•Burien, WA

19d•$85,000 - $110,000•Onsite

About The Position

Rainier Prep is seeking an experienced Director of Operations to oversee the non-instructional components of operating and maintaining its public charter school. The role manages the physical and technical aspects of the school site, develops and improves systems, and helps foster a positive, safe, and well-functioning school community. The Director of Operations works with students, families, staff, school leadership, and vendors, and is expected to be entrepreneurial, team-oriented, solutions-focused, and committed to Rainier Prep’s mission and educational equity. This year-round, onsite administrator position oversees daily school operations, including facilities, meal services, technology support, attendance, scheduling, enrollment, vendor relationships, purchasing, inventory, and routine financial and human resources processes. The role also leads operational compliance, emergency preparedness, safety procedures, and campus security, and collaborates with school leadership on budgeting, projects, events, organizational improvement, and sustainable processes. The position reports to the Chief Finance and Operations Officer and School Principal; the basic information section identifies the Chief Finance and Operations Officer as the supervisor. The position is full-time and onsite in Seattle, Washington. Typical operating hours are Monday through Friday, between 7 a.m. and 5 p.m., with flexibility required and occasional evening or weekend work potentially necessary. The starting salary range is $85,000–$110,000, with a full range that may extend to $130,000, depending on experience, skills, and education.

Requirements

Three to five years of leadership experience at a Director or Manager level, including at least two years in a supervisory role.
At least two years of professional experience with a nonprofit or educational organization.
Advanced knowledge of Excel and Google Spreadsheets.
Ability to quickly diagnose problems or opportunities for improvement and anticipate potential process and practice issues.
Excellent technology, communication, organizational, and time-management skills.
Strong analytical skills, attention to detail, and ability to manage multiple competing priorities.
High ethical standards and sound judgment, particularly when handling confidential, financial, personnel, safety, and operational matters.
Demonstrated commitment to Rainier Prep’s mission and values, including connecting operational decisions to educational equity.

Nice To Haves

Experience working in the public charter school sector.
Experience preparing for and supporting state, federal, and programmatic performance-required audits.
Fluency in Spanish, Somali, Vietnamese, Amharic, and/or Arabic.
Bachelor’s degree.

Responsibilities

Oversee and continuously improve daily operational activities, including the school meal program, grounds and facility maintenance, staff and student technical support, and whole-school operations.
Supervise and lead the Operations team with a positive, whole-school mindset.
Coordinate whole-school duties, class transitions, food routines, arrival, dismissal, and other daily procedures to ensure adequate staffing, clear communication, and student and staff safety.
Supervise attendance, scheduling, and enrollment staff and systems, ensuring accuracy, effective communication, and compliance with school and Washington State guidelines and policies.
Serve as the primary onsite liaison for contracted operational service providers, monitor service quality, and address issues.
Conduct regular campus walkthroughs, identify maintenance, safety, cleanliness, property, and organization needs, and follow through on corrective actions.
Oversee the cleanliness, organization, functionality, and presentation of the campus, including classrooms, common areas, offices, outdoor spaces, and shared facilities.
Develop and maintain systems for inventory, storage, equipment, keys, access credentials, furniture, and other physical assets.
Oversee purchasing, inventory, and operational expenditures and ensure appropriate processes and internal controls are followed.
Work with the CFOO and front office staff on payables and receivables and resolve operational issues affecting accurate and timely financial processing.
Process routine human resources operations, including onboarding and offboarding, personnel records, employment documentation, timekeeping, and benefits administration.
Work with the CFOO on day-to-day accounting by staff and outside consultants, including general ledger reconciliations, payables and receivables, and month-end financial statement deliverables.
Support hiring processes by coordinating logistics, maintaining candidate and hiring records, facilitating paperwork, and preparing new employees for their start dates.
Collaborate with staff and school leadership on budget development, operational needs, cost evaluation, financial projections, and accountability.
Understand and implement obligations under the school’s charter agreement and applicable district, state, and federal laws, including reporting, records management, and retention requirements.
Maintain and review emergency response and preparedness plans in coordination with school leadership and emergency responders.
Coordinate and document required health and safety drills, inspections, certifications, and maintenance of emergency and safety equipment.
Monitor campus access, visitor procedures, keys, access credentials, and physical security systems.
Maintain systems for reporting, tracking, and resolving facilities, safety, and operational concerns.
Assist with special projects, board meeting preparation, school events, education exhibitions, and other school-wide or community activities.
Model Rainier Prep’s values of joy and empathy while maintaining high expectations and supporting students, families, and staff.
Build a school culture in which safety, cleanliness, organization, and stewardship of the campus are shared responsibilities.
Work with the Executive Director, CFOO, School Principal, and other leaders to advance organizational growth and improvement in facilities, operational excellence, risk management, and sustainable processes.
Communicate proactively with staff, families, vendors, and leadership about operational needs, changes, and emerging issues.
Respond to operational challenges with sound judgment and a solutions-oriented approach while balancing immediate needs and long-term sustainability.