Director of Operations

School of Visual Arts•New York, NY

11d•$60,000 - $60,000•Onsite

About The Position

Under the direction of the Chair of Humanities and Sciences, the Director of Operations assists with the department’s primary administrative and operational functions. This role serves as a key liaison for students, faculty, academic advisors, and internal/external stakeholders across the SVA community. The Director of Operations oversees day-to-day office logistics, payment processing, course scheduling changes, website and bulletin communications, and classroom/conference space maintenance. Additionally, this position provides administrative and curricular support to the Chair of English as a Second Language (ESL) and collaborates with the Chair on long-term initiatives, accreditation reviews, and departmental projects. Humanities and Sciences is the largest department at the School of Visual Arts, serving nearly every undergraduate student. We offer more than 200 courses, taught by instructors who are writers, historians, filmmakers, musicians, lawyers, archaeologists, psychologists, sociologists, philosophers, social activists, scientists, artists, poets, and journalists—busy makers and heavy thinkers. For more information, visit the department’s website.

Requirements

Bachelor’s degree (BA / BS / BFA) required.
3–5 years of administrative experience working in an academic department in higher education, directly supporting faculty and students.
PC/Mac proficiency using Google Workspace, Microsoft Office (Word, Excel, PowerPoint), and Learning Management Systems (LMS).

Nice To Haves

Experience teaching and/or maintaining an active scholarly, research, or creative practice.
Familiarity with website management and social media content creation.
Experience with organizing, coordinating, and facilitating student programming.

Responsibilities

Serve as the primary point of contact and liaison for general inquiries from students, faculty, academic advisors, SVA community members, and external partners.
Process payments and financial forms for field trips, guest lectures, substitute instructors, and staff reimbursements; manage ordering for office supplies, service calls, and departmental events.
Submit Faculty Forms to process instructor updates and course schedule changes; assist newly employed instructors with departmental onboarding.
Update and maintain faculty contact and biographical information across department channels and College websites (including faculty bios on sva.edu).
Maintain and update the SVA Humanities & Sciences website and publish the monthly H&S Bulletin.
Provide administrative and curricular support to the Chair of English as a Second Language (ESL), acting as a liaison with the Registrar’s Office to monitor and update course offerings for the English and the Visual Arts (EVA) Program.
Assist the Chair with the development and implementation of short- and long-term plans, including curriculum development, faculty professional development, student programming, and college-wide initiatives.
Assist with departmental research, record keeping, and data compilation for daily operations, special projects, and accreditation reviews.
Manage logistics for the H&S floor classrooms and Faculty Conference Room; assist with classroom setup and facility needs.
Support faculty-to-student communications (e.g., class cancellation announcements) and pull student information from Colleague as required.
Handle general administrative duties, including sorting incoming/outgoing mail, maintaining physical/digital records, and performing other job-related duties as assigned.
Occasional events geared toward faculty and students.
Perform other job-related duties as assigned.