Director of Operations

American Mathematical Society • Ann Arbor, MI

7d • Onsite

About The Position

The Director of Operations oversees the business and administrative functions of Mathematical Reviews (MR), a 72-person division of the AMS. This role provides strategic and operational leadership across key divisional areas, including finance, facilities, purchasing, and personnel administration. Central to the role is fostering a collaborative, cohesive workplace culture and serving as a key organizational liaison. The Director acts as the primary bridge between MR and the broader organization, working closely with the Executive Office, Fiscal, Facilities & Purchasing, and Human Resources departments to ensure operational alignment. This role is a key member of the senior group that helps lead the division along with the Executive Editor.

Requirements

• Bachelor’s degree required. In some cases, years of experience and certifications may be considered in lieu of a degree.
• 10 years business experience; 5 years fiscal experience and responsibility; 5 years management experience
• Practical knowledge in the area of Human Resources
• Experience with contractors and vendors relations, experience in purchasing procedures.
• Excellent interpersonal skills: desire to assist, develop others and promote the development of staff.
• Excellent oral and written communication skills
• Management experience essential, superior leadership skills. Exhibit integrity and good work standards, acts as a role model for managers and staff.
• Ability to multi-task; excellent time management and organizational skills
• Proficiency in Microsoft Office Applications and office-related IT tools
• Ability to handle stress; ability to see “big picture” perspective, with the ability to think creatively
• Commitment to the mission of the Society

Nice To Haves

• Experience working in a non-profit environment is desirable.

Responsibilities

• Partner directly with the Executive Editor to direct daily operations, personnel workflows, and administrative functions across the division.
• Establish and enforce comprehensive policies regarding office environments, workspace allocations, and shared facility usage.
• Act as the bridge between executive vision and operational implementation by leading key management forums; direct the planning, scheduling, and agenda setting for monthly leadership meetings and provide critical logistical oversight for governance bodies like the Editorial Committee.
• Oversee divisional procurement and financial administration, ensuring strict compliance with organizational policies.
• Prepare annual operating, personnel, fixed asset, and capital budgets in alignment with executive leadership, and manage continuous fiscal health through monthly financial reviews and quarterly variance reporting.
• Serve as the division’s primary lead on the Society-wide Business Continuity Team, designing and updating comprehensive continuity plans.
• Direct facility operations, negotiate service contracts, manage vendor agreements, and act as the principal liaison for maintenance, space planning, and infrastructure improvements.
• Standardize operational alignment across leadership tiers, working in close collaboration with the Human Resources department based in Providence, RI to ensure cohesive personnel management and policy enforcement.
• Actively champion employee engagement by overseeing internal communications and divisional event planning to cultivate a high-performing team culture.
• Partner directly with executive leadership to absorb internal operational burdens, serving as a trusted advisor and sounding board while enabling focus on broad organizational growth and external stakeholder relationships.

Benefits

• 9.5% employer contribution to 403(a) Retirement Plan
• 100% employer-paid Life, AD&D, Short- and Long-Term Disability Insurance
• Medical and dental coverage with employer cost share
• Voluntary vision, Life/AD&D, and Long-term Care Insurance available through payroll deduction
• 12 paid holidays
• Generous paid time off
• Technology equipment reimbursement for applicable roles
• Tuition reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Director