Director of Materials Management

AlignHR•Laredo, TX

About The Position

Clear Choice Health System is seeking an experienced, results-oriented Director of Materials Management to lead purchasing, procurement, inventory management, vendor relationships, and supply chain operations. The Director will support the organization’s freestanding emergency departments, hospital operations, and future healthcare facilities by ensuring timely availability of medical supplies, equipment, and services while developing efficient systems and cost-control initiatives. This hands-on leadership role is responsible for building and standardizing materials management processes across multiple facilities. The Director will establish scalable supply chain infrastructure, manage vendor and purchasing activities, optimize inventory and costs, support clinical readiness and new facility openings, and provide financial and operational reporting to executive leadership. The position also oversees regulatory compliance and the development of the materials management team.

Requirements

Bachelor’s degree in Supply Chain Management, Business Administration, Healthcare Administration, Finance, or a related field; equivalent directly relevant experience may be considered.
At least 5 years of progressive materials management, purchasing, or supply chain experience; healthcare experience is preferred.
At least 3 years of supervisory or management experience.
Demonstrated experience managing medical supply purchasing, vendor negotiations, and inventory control.
Working knowledge of hospital purchasing practices, GPO agreements, and supply expense management.
Experience developing budgets, analyzing purchasing trends, and implementing cost-reduction initiatives.
Proficiency with inventory management software, purchasing systems, Microsoft Excel, and financial reporting.
Strong organizational, analytical, negotiation, and communication skills.
Ability to work independently, prioritize competing demands, and operate effectively in a growing healthcare organization.

Nice To Haves

Experience in acute-care hospitals, freestanding emergency departments, micro-hospitals, or multi-site healthcare organizations.
Experience establishing materials management processes for new hospital openings or healthcare start-ups.
Familiarity with medical equipment procurement, capital purchasing, and facility development projects.
Experience with group purchasing organizations and contract optimization.
Professional certification such as Certified Materials & Resource Professional (CMRP), Certified Supply Chain Professional (CSCP), or Certified Professional in Supply Management (CPSM).
Experience supporting orthopedic, surgical, or procedural supply chain operations.
Demonstrated success achieving measurable purchasing savings and operational improvements.

Responsibilities

Develop and oversee a comprehensive materials management and supply chain program across the organization.
Establish standardized purchasing, receiving, inventory, distribution, and supply utilization procedures.
Build scalable supply chain infrastructure to support additional emergency departments, hospitals, and other healthcare facilities.
Partner with executive leadership to identify cost reductions, operational efficiencies, and improved resource utilization.
Establish and monitor key performance indicators for purchasing, inventory, supply expenses, and vendor performance.
Develop annual departmental operating budgets and capital equipment procurement plans.
Direct purchasing of medical supplies, applicable pharmaceuticals, equipment, and nonclinical goods and services.
Negotiate pricing, purchasing agreements, service contracts, and vendor terms; evaluate GPO contracts for savings.
Identify vendor-consolidation, product-standardization, and purchasing-efficiency opportunities.
Maintain vendor relationships and oversee pricing, product quality, delivery performance, and contract compliance.
Coordinate capital equipment and medical supply procurement for facility openings and expansion projects.
Ensure purchases comply with approval limits, organizational policies, and applicable regulations.
Establish inventory systems, par levels, controls, cycle counting, physical inventories, and reconciliation procedures.
Minimize excess inventory, waste, expired products, unnecessary purchases, and supply shortages.
Monitor supply expenses by facility, department, service line, and patient encounter, and implement savings without compromising patient care or readiness.
Collaborate with clinical leadership on product standardization and cost-effective alternatives.
Ensure timely availability of supplies and equipment for emergency care, inpatient services, diagnostic procedures, and other clinical operations.
Coordinate with nursing, medical staff, laboratory, radiology, pharmacy, and other departments to anticipate supply needs.
Support clinical product evaluations, equipment standardization, and new service-line development.
Develop contingency plans for critical shortages, vendor disruptions, and emergency preparedness.
Establish processes for product recalls, lot tracking, and expiration monitoring.
Coordinate supply chain readiness for new facilities, including initial inventory, equipment procurement, and vendor implementation.
Support future surgical services through implant purchasing, procedure-specific supply planning, and preference-card management as applicable.
Develop purchasing and inventory reports and monitor supply chain metrics, including supply expenses, inventory turnover, savings, contract compliance, waste, pricing variances, and capital procurement performance.
Collaborate with Finance on purchasing records, invoice reconciliation, expense classification, and inventory valuation.
Identify opportunities to improve margins through standardization, purchasing efficiencies, and inventory optimization.
Present regular supply chain performance reports and recommendations to executive leadership.
Ensure materials management operations comply with applicable federal and Texas healthcare regulations and organizational policies.
Support compliance with CMS Conditions of Participation, accreditation standards, OSHA requirements, and other relevant regulations.
Maintain documentation and controls for purchasing, storage, handling, recalls, and distribution of supplies.
Coordinate with Infection Prevention, Quality, and clinical leadership to ensure products meet patient-safety and infection-prevention requirements.
Support survey readiness, regulatory inspections, and corrective action initiatives.
Establish safeguards against unauthorized purchasing, inventory loss, and inappropriate vendor practices.
Recruit, train, supervise, and evaluate materials management personnel as the organization grows.
Set performance expectations, accountability standards, and departmental procedures.
Promote fiscal responsibility, operational excellence, customer service, and continuous improvement.
Collaborate with clinical and administrative leaders across multiple locations and serve as the organization’s primary resource for supply chain planning, procurement, and inventory management.