Assistant to CAO / Human Resource Generalist

Faith Family Church•Baytown, TX

About The Position

The Director of Human Resources / Assistant to Chief Administrative Officer position is to ensure that the financial and human resource processes are efficient to support the ministry and resources are stewarded well and recorded. This position includes ensuring that the administrative processes are efficient to support the ministry. Maintains operations by following policies and procedures and reporting needs.

Requirements

Working knowledge of computers and basic computer programs, such as: Planning Center, Monday.com, Google Suite, Expensify, Bamboo HR, 15Five, and Bill.com
Know and understand the culture and strategy of FFC.
Weekend Services
Next Steps
Small Groups
Dream Team
Strong leadership skills
Exceptional interpersonal, verbal, written and organizational skills
Projects a professional and confident image, able to handle a stressful pace
Ability to handle confidential information
Strong computer skills
Ability to manage details
Strong administrative abilities
Excellence in planning and organization
Ability to independently manage time based on job priorities - self-starter
Ability to work well in a multi-task environment
Steady, positive attitude, people-oriented, team player, customer service-minded
Editing and proofreading ability
Detail-oriented, creative, ability to learn new software applications
Willingness to work after hours or on weekends when needed
Strong work ethic, commitment to excellence
Ability to lead and oversee teams
Solid team player
Dedication to a daily quiet time
Tithe according to Biblical principles
Attend church weekly
Passion to learn and grow professionally
Service-oriented
High level of responsibility for your work
Commitment to a life of excellence in planning and time management
Commitment to a life of continued personal development
Commitment to build life-giving relationships with others

Responsibilities

Prepare correspondence and reports for CAO as directed
Schedule and plan all staff travel as directed by CAO
Plan and prepare materials for staff retreats and other meetings as directed
Research resources needed to operate the CAO’s office and look to mentor churches and Executive Assistants
Prepare monthly reports as directed by CAO
Assist CAO in performing Staff Evaluations
Leadership Development (EA Resources, Leadership books, podcasts, etc)
Manage scheduled / routine maintenance with approved vendors
Review maintenance service requests weekly
Communicate with vendors and schedule service if outsourced
Communicate with facilities team coach if in-house
Manage room/building usage requests
Establish a clear process to roll out to the staff
First line of communication for funerals and other outside requests- Mandi
Update master calendar as needed
Take staff attendance daily
Document PTO days in Bamboo HR
Create an itinerary and plan travel for interviewees
Assign, send, and report required assessments
Onboarding of new team members
Bamboo HR setup
New Hire Process updated as needed
Follow up on assigned tasks
Manage staff time off and vacations
Work area assigned and set up
Order supplies needed
Name badge
New hire gifts
Cookie cake for first staff meeting
Share necessary calendars
Provide access to church platforms
Take the lead on the 90 day plan for new hires
Staff Connection
Teams connection
PCO training
Scheduling procedures
Workflows
Recap weekly to close any gaps
Interview Candidates Coordinator
Coordinate all travel and administration for interview candidates.
Coordinate all travel, accommodations, transportation and itineraries for Interview Candidates
New Hire Onboarding
Coordinate and manage new hire onboarding processes
Set up Faith Family Church email accounts for new hires
Hire and onboard employees through BambooHR
Ensure completion of all required onboarding paperwork and tasks
Facilitate completion of all general onboarding and training requirements
Submit required hiring paperwork to Payroll to ensure accurate payroll setup
Staff Travel Coordinator
Coordinate all conferences and trips for staff
Coordinate all travel, accommodations, transportation and itineraries for staff when attending conferences or work-related events.
Oversee Admin/Reception Team
Update/remove profiles in database as needed
Purge database of duplicate profiles
Schedule and maintain the receptionist rotation
Daily coverage of the reception area from 10 am to 4 pm
Answer phones and email messages to the proper channels
Receive deliveries and notify recipients
Host arriving guests, have them sign in, and notify staff of arrival
Assist in clerical/admin needs as necessary
Scheduled in PCO
Provide Admin Team Training
Be versed in the PCO Database and keep information up to date
Manage the church copier through training and upkeep
Assign and manage workflows in PCO
Manage Church Calendar
Lead the process for all mass mailings as needed
Office Supplies Inventory and Ordering
Ensure all Metrics reporting is entered and accurate.
Ensure all events are entered into Metrics for reporting purposes
Ensure the Service Attendance Report is completed 45 minutes into service so the Data Team has accurate information to enter into Metrics
Ensure Metrics is 100% accurate before departure each Sunday.
Provide visionary leadership to the following Sunday AM teams: Data Entry Schedules
Responsible for ensuring that all team members under your oversight are on a monthly schedule, serving regularly, and fulfilling their God-given potential.
All teams are following the meeting guidelines adopted in 2022
Responsible for communicating weekly with your team leaders under your oversight and that your team leaders are communicating weekly with their teams.
Follow communications strategies adopted in 2022
All Team messaging goes through the Church Center app
Responsible for spending 2-4 hours a week caring for and connecting with the people of FFC through phone calls, meetings, and emails.
Responsible for responding to any team member under your oversight that is facing a crisis care situation such as a death in the family, funeral, hospitalization, or offense
Enthusiastically lead a small group in each of the 3 small group semesters.
Help recruit and laun ch 5 small groups in the Spring/Fall semester.
Responsible for assisting new Dream Team members under your oversight find their place within the Dream Team culture.
Ensure that all teams under your oversight are havin g 4 fellowships per year and 4 pieces of training per year. (once per quarter)
Responsible for ensuring all teams are being led by an approved leader.
Responsible for ensuring that all team members under your oversight are on a monthly schedule, serving regularly, and fulfilling their God-given potential.
Responsible for communicating weekly with your team leaders under your oversight and that your team leaders are communicating weekly with their teams.