Director of Finance
About The Position
The Financial Director will provide financial leadership to the library by directing and managing the financial, accounting, budget, grants, gifts, and special fund functions for the department, and ensuring efficient, accurate, and responsive operations. Services will include, but not be limited to, preparing and monitoring budgets; long- and short-term fiscal planning; monitoring proper internal controls; submitting the Annual Financial Report to Gateway; supervising the full-time bookkeeper; and overseeing system-wide fiscal management. The Director will budget for preventive maintenance and make recommendations to the Executive Director and the Board regarding capital improvements.
Requirements
- Bachelor's in Accounting
- Minimum 6 years of relevant, professional experience working in a Finance field
- Competency with Windows-based computer systems and electronic bookkeeping programs
Nice To Haves
- Previous experience in payroll preparation and employee benefits
- Experience with fund accounting
- Public Library funding and/or record-keeping under Indiana rules, laws, and regulations
- Experience using Blackbaud Financial Edge software
- Experience with the Department of Local Government Funds and Gateway
- CPA
Responsibilities
- Oversees the income, expenses, and overall financial health of the Library.
- Reviews, monitors, and maintains all financial data in the accounting software, including issuing checks for accounts payable, posting journal entries for payroll, and recording cash receipts.
- Reconciles all bank statements and manages transfers between Library accounts.
- Maintains all financial records in compliance with Indiana State Board of Accounts regulations and audit standards.
- Prepares accurate and timely financial reports and statements for the Executive Director and Board of Trustees.
- Develops and monitors the annual budget in collaboration with the Executive Director.
- Provides financial projections and analysis to inform budgeting and strategic decisions.
- Prepares and files all required governmental and regulatory financial reports.
- Verifies outputs of payroll registers and tax reports for accuracy.
- Supervises the Bookkeeper and procurement functions.
- Develops procedures and ensures internal controls for financial operations.
- Ensures compliance with all applicable accounting standards, policies, and regulations.
- Prepares the Annual Financial Report (AFR) and submits through Gateway.
- Develops and implements a purchase order system for the Library.
- Works with the Library Leasing Corporation to provide annual financial documentation.
- Collaborates with the Board Treasurer to monitor and manage investment activities.
- Oversees all bond-related activities, including repayment, refunding, and new bond issuance, ensuring full compliance.
- Assists with facility-related budgeting and financial planning.
- Participates as a key member of the Library’s management and administration team.
- Serves as a backup for payroll and benefits processes as needed.
- Assists with various tasks supporting the successful operation of the Library.
- Attends Library Board of Trustees and committee meetings, providing relevant financial or operational reports.
- Participates in library committees and represents the Library at community events.
Benefits
- 24 days of PTO
- 10 paid holidays & 1 floating holiday
- Medical, dental, vision, and life insurance
- Paid parental bonding leave
- Two retirement plan options
- Health Savings Account & Flexible Savings Account
- Employee Assistance Program
- Short-term & Long-term Disability
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What This Job Offers
Job Type
Full-time
Career Level
Director
