Director of Finance

HEI Hotels and Resorts•Boerne, TX

3d•Onsite

About The Position

Supervises and directs the financial activities of the hotel, safeguards the assets, and prepares all financial reports in accordance with generally accepted accounting principles and HEI Hotels and Resorts Standards. The role involves active participation in the Executive Committee and staff meetings, assisting other managers with financial data analysis, and ensuring compliance with property standards and Corporate SOPs. The Director of Finance is responsible for managing financial and accounting practices, including correcting internal audit deficiencies, maintaining cash control systems, reviewing asset security, and understanding relevant leases and contracts. This position also requires knowledge of sales tax laws and innkeeper laws. The role includes preparing the annual operating budget and capital expenditures budget, controlling the Capital Expenditure program with ROI analysis, and completing financial statement entries. The Director of Finance must review statements for accuracy, inform management of financial issues, and track sales and profit attainment. Responsibilities also extend to managing Accounts Receivable, including maintaining standards for aged accounts, approving credit, and submitting credit loss reports. The role requires responding to Corporate Staff with financial reports and requests, establishing necessary reports outside of SOPs, and reconciling account balances. This includes establishing balances in accruals and pre-paid accounts, calculating turn ratios, and working with department managers to control inventory. The Director of Finance is also responsible for managing the department, including updating job descriptions, complying with wage policies, establishing cross-training programs, and identifying management candidates. The position requires compliance with attendance rules and the ability to perform other assigned duties.

Requirements

B.S. in Accounting or Hotel Management preferred.
3+ years experience in Hotel or Hospitality related Finance and Accounting
Analytical approach to problems, regard for detail and accuracy.
Assertive personality, professional demeanor.
Effective verbal and written communication skills.
Ability to adapt communication style to suit different audiences, such as effectively communicating with supervisors, coworkers, public etc.

Responsibilities

Ability to perform special financial analysis as needed and /or requested by General Manager and Corporate Office.
Provide accurate financial reporting based on the HMA requirements.
Provide timely and accurate communication with ownership group.
Practical solutions from a cost vs. benefits viewpoint.
Provide accurate policy interpretations.
Actively participate in Executive Committee and staff meetings.
Assist other managers in analyzing statements, distributions, and other financial data.
Support and comply with property standards and Corporate SOP's.
Skill in correcting deficiencies identified on Internal Audit report.
Effective use of the Controller's Checklist.
Maintain effective cash control system with audits and reports for each period.
Review security over assets and auditing inventories.
Understanding of all pertinent leases, contracts, agreements, covenants, and restrictions.
Knowledge of City, County, State sales tax laws and laws dealing with innkeepers, liquor, and labor.
Schedule and coordinate the preparation and presentation of the annual operating budget.
Coordinate all aspects of the capital expenditures budget according to SOP.
Control the Capital Expenditure program and complete ROI Analysis.
Complete entries required for preparation of the financial statements.
Review statements for inaccurate data and make corrections within the following period.
Inform the General Manager and HEI Corporate management of current and potential financial problems.
Keep management informed of sales and profit attainment throughout the period.
Coordinate the property's labor management system.
Maintain appropriate standards for 60-90 day accounts.
Conform to standards regarding the average collection period.
Documenting the local credit policy and auditing property compliances.
Approve all major accounts for credit as defined by local policy.
Conduct credit and write-off meetings as requested.
Submit accurate and timely critiques and credit loss reports as required.
Review all major banquet functions and group accounts for proper credit extensions prior to arrival.
Maintain standard regarding level of bad debt expenses as related to credit sales.
Aggressively fulfill the accounts receivable management responsibilities to maximize receivable realizations.
Complete financial required reports and requests from HEI Corporate offices.
Establish other reports or documents, outside of SOP's as needed.
Reconcile account balances on a current basis.
Establish balances in accruals, pre-paid, and other accounts using proper accrual methods and expense realization logic.
Calculate various turn ratios and days available for major asset categories and compare to standards (linen, gift shop, food, beverages, guest supplies, and uniforms).
Work with Department Managers to control inventory balances according to established realistic pars.
Comply with company procedures on deferring payments.
Maintain and update job descriptions and standards for department.
Ability to comply with corporate and local policies for wages paid (increases and timing).
Establish an effective cross training program within the department.
Identify, screen, and attract management candidates from outside the company.
Comply with attendance rules and be available to work on a regular basis.
Perform any other job duties as assigned.