Director Of Finance & Accounting

Practice By Numbers•Seattle, WA

22h•$160,000 - $200,000

About The Position

Practice by Numbers is hiring a hands-on Director of Finance to build and stabilize the finance function as the company grows. The role will establish a reliable monthly close, practical policies and controls, a trusted forecast, and disciplined cash management. It is a startup position on a lean team: the director will set direction and execute the work, initially using outsourced partners and adding in-house headcount as the business needs it. The position reports to the CEO and is based in the Greater Seattle Area, Washington. Practice by Numbers provides an all-in-one business platform for dental practices, using data, automation, and AI. It is a profitable, sales-led vertical SaaS company approaching $20 million in annual revenue, with most revenue from monthly subscriptions billed through Stripe. The company’s teams work in the Seattle area and at an engineering hub in India. The director will own finance operations and accounting, global budgeting and planning, decision support, investor and transaction finance, revenue and go-to-market finance, cash and collections, tax and compliance coordination, and the finance systems stack. The role also serves as the finance voice with potential investors and helps keep the company’s financials and metrics ready for diligence.

Requirements

At least 8 years of progressive finance and accounting experience, including at least 3 years leading a finance function or team.
Proven experience building the finance function at a vertical SaaS company, from limited infrastructure to a repeatable close, effective controls, and reliable reporting.
Experience speaking with potential investors and direct involvement, including diligence, in at least one fundraise or transaction such as an equity raise, debt financing, or M&A.
Experience leading an annual operating plan (OP1) and a consolidated budget across multiple entities or countries.
Experience managing expenses and budgets for India development centers and cross-border US–India operations.
Strong command of subscription SaaS metrics, including MRR/ARR, churn, cohorts, GRR/NRR, and CAC payback.
Hands-on experience with month-end close, US GAAP, and subscription revenue recognition under ASC 606.
Experience writing finance policies and procedures and ensuring they are followed.
Ability and willingness to execute hands-on work on a lean startup team.
Bias toward action, including advancing projects, making decisions with imperfect data, and following through.
Experience managing outside CPA, tax, and bookkeeping partners, including multi-state sales tax work.
Bachelor’s degree in accounting, finance, or a related field.

Nice To Haves

CPA.
Experience with Stripe-based subscription billing and predominantly monthly plans.
Background in SMB, healthcare, or dental software.
Experience preparing a company for a financial audit.
Exposure to SOC 2 readiness as a finance partner.

Responsibilities

Design and establish the finance operating model, ownership, close calendar, and weekly, monthly, and quarterly cadence.
Write and implement finance policies and procedures covering approval limits, spending and expenses, vendor management, and revenue recognition.
Establish practical internal controls and document standard operating procedures.
Manage outsourced finance partners and build an in-house team when appropriate.
Own the monthly close and deliver accurate, timely financial statements.
Reconcile Stripe payouts and manage refunds, credits, and subscription revenue recognition.
Manage accounts payable, accounts receivable, collections, and working capital.
Support accounting for India operations with outside advisors.
Lead the annual operating plan (OP1), including its calendar, templates, assumptions, and process with function leaders.
Consolidate department plans into a global plan covering revenue, headcount, compensation, vendor spending, and cash, and take it through CEO approval.
Own the global budget across US and India entities, including currency assumptions, statutory costs, and intercompany allocations.
Partner with the People team on global headcount and compensation planning, merit cycles, benefits renewals, and payroll taxes in both countries.
Review and approve budgets for new roles through quarterly recruitment planning.
Conduct monthly budget-versus-actual reviews with department heads, identify variances, and recommend actions.
Lead quarterly reforecasts and mid-year replanning.
Build and maintain a driver-based model connecting bookings to MRR/ARR, revenue, and cash; assess hiring and spending decisions for ROI and cash impact.
Produce a monthly leadership KPI pack and translate financial results into recommendations.
Model scenarios for hiring pace, pricing changes, and churn.
Present the company’s financial story, model, and metrics to potential investors.
Lead the finance workstream for fundraising or transactions, including the data room, investor model, and diligence requests.
Own investor updates and financial reporting, and maintain diligence-ready financials and metrics.
Calculate commission plans accurately and audibly.
Set discounting guardrails and deal approval rules with Sales.
Analyze pricing, packaging, unit economics, and opportunities to move customers to annual prepayment.
Manage weekly cash visibility and collections priorities.
Reduce involuntary churn through payment-failure analysis and an improved dunning process.
Improve days sales outstanding through consistent follow-up and escalation.
Lead multi-state sales tax compliance with the outside CPA/SALT firm, including nexus reviews, registrations, and filing schedules.
Partner with HR on payroll accuracy, multi-state payroll tax, and benefits funding.
Prepare the company for financial audits when needed.
Own finance systems and data integrity across Stripe, CRM, accounting, and reporting tools.
Automate workflows from billing through accounting to KPI reporting.