Director of Finance

West Shore Country Club•Camp Hill, PA

11d

About The Position

West Shore Country Club seeks a hands-on Director of Finance to lead its finance and accounting functions and oversee IT services with support from established third-party vendors. This working leadership role combines direct accounting execution—including reconciliations, journal entries, financial reporting, and day-to-day financial operations—with financial leadership and planning. The Director partners with the COO/GM, department heads, and Board of Governors on budgeting, forecasting, long-term planning, and decisions that support the Club’s financial health and performance. The role also serves as a trusted financial partner to the General Manager and Club governance. The Director oversees financial operations, accounting policies and controls, budget development and monitoring, reporting, tax and audit coordination, investment decisions for the working capital account, risk management, insurance, banking relationships, contracts, and capital planning. The role leads the budget process, supports operating and capital plans, provides timely financial analysis, and prepares capital reports for Club committees and the Board. The Director personally remains involved in accounting operations and directly supervises the AR/AP position, providing coaching and performance development. The Director oversees IT services and vendor coordination, including equipment maintenance, replacement planning, service disruption mitigation, and technology recommendations. The Club’s operations use Northstar Club Management Software, and the Director must become an expert-level user of all Northstar modules. West Shore Country Club is a 501(c)(7) not-for-profit corporation established in 1928 and located on 164 acres in South-Central Pennsylvania. The Club has approximately 825 member families, $12 million in total revenue, and 100 employees, increasing to more than 180 during the summer season. Its operations include golf, racquet sports, swimming, dining, social activities, and related administrative and facilities departments.

Requirements

Progressive finance and accounting leadership experience combining direct accounting execution with budgeting, forecasting, and management reporting.
Proficiency with finance and accounting technology, including using systems and automation to improve accuracy, reporting, and workflows.
Experience with capital, construction, and renovation projects.
Experience administering defined contribution retirement plans, including 401(k) plans.
Strong oral, written, and interpersonal communication skills.
Team-oriented and able to meet deadlines.
Credible, approachable leadership demonstrated through clear communication, sound judgment, mentoring, and productive working relationships.
Bachelor’s degree with a concentration in Finance, Accounting, or Business.
Progressive professional finance/accounting experience; 7–10 years preferred, including at least 3 years at the Controller level or above.
Demonstrated ability to remain directly involved in accounting operations while leading the finance function.
Ability and willingness to become an expert-level user of all Northstar Club Management Software modules.

Nice To Haves

Service or hospitality industry experience.
Experience with tax-exempt organizations and understanding of the club industry.
Experience applying finance and accounting technology in hospitality operations.
CHAE or CPA certification.

Responsibilities

Direct the Club’s financial operations in partnership with the COO/GM.
Develop and review policies related to accounting, auditing, budgeting, revenue, and cost control, and recommend them for approval.
Provide proactive, data-driven financial analysis to the COO/GM and department heads, explain results in business terms, and identify practical actions to improve performance.
Work with leadership to create short- and long-term operating plans and establish operating and capital budgets.
Analyze financial information, monitor budget-to-actual expenditures, advise management about variances and causes, and anticipate unfavorable results with explanations and countermeasures.
Work closely with the COO/GM and communicate regularly with the Treasurer and Finance Committee.
Serve as staff liaison to the Finance Committee and oversee investment decisions for the Club’s working capital account.
Identify and evaluate risks and mitigation plans, maintain insurance records, and ensure appropriate coverage levels.
Coordinate with the external audit and tax reporting firm on accounting compliance, fixed asset records, and balance sheet and operating statements; prepare supporting records and resolve questions.
Apply GAAP and help improve operational performance through planning, analysis, and sound business practices.
Prepare capital reports for the Executive Committee, Board of Governors, and Finance Committee, and maintain schedules of capital projects and payments alongside the replacement reserve study.
Attend Executive Committee, Board of Governors, Finance Committee, and other meetings as required.
Lead the Capital Planning Committee and maintain records of project status and committee decisions.
Collaborate with the HR Director in overseeing the employer 401(k) plan and payroll and benefits compliance and processing.
Oversee bank-account reconciliations and approve transfers as needed.
Review year-end W-2s and other year-end reports and coordinate required government filings.
Prepare monthly journal entries and ensure timely payment of federal, state, payroll, sales, and occupancy taxes, as applicable.
Monitor tax law changes and work with the external tax reporting firm to assess compliance, reporting, and tax/reporting opportunities.
Personally reconcile general ledger, accounts payable, accounts receivable, and fixed asset accounts; investigate differences and resolve accounting issues.
Lead the budget process from preparation and approval through execution and monitoring; establish procedures and expectations and partner with the GM and department heads on realistic budgets.
Educate department heads about budgets and provide timely reporting on issues affecting departmental budgets.
Compare year-to-date results with budget and current-year results with prior-year results to identify issues and trends early.
Administer the digital invoice approval process and review and approve Club invoices for accurate reporting, business purpose, and need.
Mentor, train, and conduct annual performance reviews of direct reports with developmental plans.
Directly supervise the AR/AP position, combining day-to-day involvement with coaching, clear expectations, and accountability.
Oversee IT services and coordinate established third-party vendor support, aligning technology priorities, service needs, and costs with Club operations.
Coordinate vendor maintenance of IT equipment and forecast replacement needs and costs.
Lead mitigation of IT service disruptions through communication with vendors.
Stay current on technology and make recommendations for implementation.
Build and sustain productive banking, insurance, and contractual relationships and serve as the primary liaison with related third parties.
Evaluate and oversee risk management and insurance issues.
Lead and manage technology investments, policies, and contract vendors.
Assess, develop, and implement streamlined processes that support operational effectiveness, timely and accurate reporting, and reimbursements.