Director of Finance

UNITED CHRISTIAN ACADEMY•Rancho Cucamonga, CA

1d•Onsite

About The Position

The Director of Finance will lead United Christian Academy (UCA) into its next phase of growth and support its long-term financial health. This role oversees all financial and accounting functions for the K-12 school, including planning, organizing, reporting, auditing, controlling, budgeting, and partnering with key stakeholders to promote strategic decision-making. The Director of Finance is responsible for integrating accounting/auditing systems and controls, provides leadership to the Administrative Team, and is a member of the Executive Leadership Team. They play a leading role in the governance of the school, attending regular Board meetings and working closely with the Finance Committee. UCA views administration as an integral part of the 5-fold ministry, with administrators serving as ministers to advance the mission and vision of United Christian Academy.

Requirements

Born-again Christian
Credible Christian role model whose godly lifestyle and character demonstrates obedience to God and the Holy Bible
Demonstrates a lifestyle on and off campus consistent with Christian values in all areas
A Christian lifestyle should reflect the biblical perspective of integrity and appropriate personal and family relationships, business conduct and moral behavior
Displays spiritual maturity, academic ability, and personal leadership qualities to “train up a child in the way he should go” (Proverbs 22:6) and promote the spiritual development of a child through Scripture study and memorization, prayer, witnessing, and unity in the Body of Christ
Possess strong Biblical knowledge, able to apply biblical principles to school instruction and administration
Support and comply with the school’s Statement of Faith and Christian Conduct
Understanding and commitment to UC Academy’s educational objectives and philosophy of education
Member of an evangelical, Bible-believing church
Bachelor’s degree in Business, Finance, Accounting, Economics or related field
Minimum of 5 years of experience demonstrating leadership in the financial and operations areas of an organization
Strong fundamental understanding of general accounting practices and financial management in K-12 settings, and/or non-profit settings
Financial, Benefits and Risk Management GAAP Accounting Principles
State and Federal standards and requirements concerning the record-keeping and reporting of educational budgets, funds and accounts
Financial and statistical record-keeping techniques
In-depth knowledge of the principles and procedures used in budget preparation, accounting administration, and development of internal controls
Professional knowledge of the principles and techniques used in financial analysis, projections and research
In-depth knowledge of the accounting data entry and storage systems
In-depth knowledge of the external and internal audit processes
Working knowledge of insurance and insurability including risk-and-return analysis
Demonstrated expertise in oral and written communication
Requires advanced math skills to perform an array of business and statistical calculations
Calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages
Collaborative decision-making style, with a proven track record of working effectively with diverse stakeholders to meet goals and drive results
Strong reasoning; exhibit sound and accurate judgment
Understand organizational strengths and weaknesses and develop strategies to achieve organizational goals
Ability to work independently with strong organization and time management skills
Strong interpersonal skills to communicate effectively and engage respectfully with a variety of stakeholders, including the ability to synthesize and present large bodies of information
Microsoft Windows & Office Suite
Computer – Accounting Software (QuickBooks), database software, tuition management software (FACTS Premier), spreadsheet software, payroll system (BambooHR/Trax)
First Aid/CPR Certification
TB clearance with the last four years
Criminal Justice fingerprint clearance
Immigration Reform and Control Act of 1986: An Eligibility Verification Form (I-9) will be required along with the supporting documents listed on the I-9 form
All employees of United Christian Academy must be professing, born-again Christian in accordance with UC Academy International, Inc.'s religious 501(c)3 bylaws

Nice To Haves

Master’s Degree in related field or CPA Certification preferred
Prior financial experience in a school setting preferred

Responsibilities

Lead UCA into its next phase of growth and support its long-term financial health
Oversee all financial and accounting functions for the K – 12 school, including planning, organizing, reporting, auditing, controlling, budgeting, and partnering with key stakeholders to promote strategic decision-making
Integrate accounting/auditing systems and controls
Provide leadership to the Administrative Team and serve as a member of the Executive Leadership Team
Play a leading role in the governance of the school, attending regular Board meetings and working closely with the Finance Committee
Maintain a lifestyle that promotes health and endurance necessary for the position
Maintain a personal decorum that models professionalism and modesty
Develop and maintain rapport with students, parents, and colleagues to promote a positive school atmosphere
Seek to model Christ in attitude, speech, and action
Demonstrate continual growth in biblical knowledge and spiritual maturity
Maintain professionalism daily
Seek ways to grow professionally
Receive feedback humbly
Perform all duties to the highest standards
Uphold organizational values, always working with integrity and in an ethical manner
Display enthusiasm, positivity, patience, and a sense of humor
Plan, organize, control and direct such functions as accounting, budgeting, accounts payable/receivable, payroll, purchasing, categorical funds, and special programs
Formulate and develop financial policies, procedures (including internal controls) and programs ensuring Board procedures are followed
Manage and maintain all contracts with vendors for all services at the school (excluding Information Technology contracts)
File all required state and federal tax returns
Assure protection of assets by developing, coordinating, and overseeing administration of internal accounting policies, controls, and procedures for accounting operations that include but are not limited to revenues and reimbursements, expense budgets, accounts receivable, contracts and accounts payable, payroll, grants, and special funds
Direct fixed asset accounting
Maintain up-to-date accounting of fixed asset account balances
Oversee determination of depreciation rates
Monitor inventory levels if applicable, receive verification after physical inventories are completed, compare book versus actual inventory, and advise others on variances
Prepare monthly financial statements on a GAAP basis for review with the Superintendent and to present at Board of Trustees meetings
Monitor department financial activity for the purpose of ensuring that allocations are accurate, expenses are within budget and/or fiscal practices are followed
Maintain a variety of manual and electronic fiscal information, files and records (e.g., accounts payable, accounts receivable, contracts, ADA, etc.) to provide accurate documentation of transactions and minimize adverse audit findings
Interpret and adhere to local, state, and federal laws, codes, regulations, policies, and procedures that govern the financial operations of United Christian Academy
Build relationships with banks and local businesses as appropriate for the needs of the school
Provide support and advise Administrators and Directors and other personnel in financial issues including budget and expenditures
Advise on unusual trends or problems and recommend appropriate corrective action
Perform analysis and strategic consultation on Accounting and Finance related issues impacting the organization
Prepare briefings, memos, or presentations to communicate findings
Forecast short-range cash requirements and obligations, as a basis for maintaining adequate funds
Direct and prepare analyses of program and special fund costs and methods of financing, including long-range projections, overhead allocations, and value-added benefits to the school
Develop and maintain a multi-year budget model to support forecasting
Partner with the Superintendent in the preparation of short-term and long-range financial plans and budgets based on broad organization goals and objectives
Prepare preliminary and final budget summaries for school funds
Develop systems for, and implement financial controls for budgets and school funds
Work closely with the Superintendent and other senior leaders, and external partners to oversee the budget, cash flows, and overall finances
Partner with the Superintendent to set and implement strategic financial goals that optimize the use of and ensure the equitable distribution of funds to achieve UCA’s mission
Analyze financial information (e.g., budgets, projects, cash flows, compensation, etc.) and create user-friendly financial models, dashboards, and reports to promote strategic decision-making
Ensure funding allocations and disbursements are accurate and within budget by monitoring expenditures, fund balances, and related financial activities
Lead compilation and analysis of data from a wide variety of sources to ensure compliance with the organization’s policies and procedures, and/or monitoring program components
Ensure compliance with all regulatory tax filing and audit requirements
Partner with the Finance Committee to oversee the financial aid process
Direct and coordinate the annual independent audit, maintaining contact with external auditors to assure business office practices and procedures are in compliance with Federal, State and County requirements
Lead internal audits to ensure program operations are within budget and in accordance with appropriate fiscal practices
Perform all payroll functions to ensure that employees are paid in a timely and accurate manner – includes employees, coaches, substitutes, and enrichment teachers
Issue annual W2’s and 1099’s
Process benefit invoices and ensure payroll deductions are calculated and collected accurately
Oversee the risk management program, including insurance plans, and workers compensation payments
Interact with vendors; investigate issues, audit reports and transfer data
Function as primary liaison for faculty related vendors
Manage, coordinate, and contract all school insurance policies/programs
Oversee additional insured requests for outside campus facility usage and contracting
Monitor, assess and review contractual obligations for outsourced school services along with Office Manager & Security Manager