Director of Finance and Operations

BEAM Circular•Modesto, CA

15h•$100,000 - $120,000•Hybrid

About The Position

BEAM Circular is looking for a Finance and Operations Director to lead the financial and operational processes for BEAM Circular. As an integral member of the BEAM Circular leadership team, the Director of Finance and Operations will build and implement BEAM Circular’s accounting and budgeting systems, grants management and reporting, vendor management, as well as support human resources, legal, facilities, and IT operations. The Director’s responsibilities will require strong experience in compliance with public grants and interest in launching relevant systems in a fast-moving start-up environment. The Director will report to the Chief Operating Officer of BEAM Circular.

Requirements

At least 10 years of experience in program management and administration, financial management, award contractual compliance, sub-award management, and tracking project performance and costs via specific funding streams
Experience with grants management, especially with state and federal funding and their rules and regulations
Demonstrated ability to launch financial systems in a lean, start-up environment
Demonstrated ability to develop new policies and procedures, protocols, agreements in line with team, program, and organizational goals
Demonstrated ability to summarize and communicate complicated technical content to internal colleagues, funders, board members, and other key stakeholders
Excellent tracking and managing of details in budgets, grants, and contracts
Strong command of accounting concepts, including the role of the general ledger and chart of accounts, differences between accrual and cash methods, creating an audit trail, and operating internal controls
Strong understanding of award accounting principles and an ability to understand complex contracts and sub-agreements
High proficiency in Microsoft Excel/Google Sheets and QuickBooks and/or MiP Accounting
Ability to deploy excellent communication and coordination abilities to meet project targets and funder requirements

Nice To Haves

Degree in finance, business, nonprofit management or related relevant education preferred

Responsibilities

Maintain and continuously improve fund accounting policies, procedures, and internal controls
Oversee end-to-end accounting operations, including:
Vendor management (sourcing, onboarding, bill processing, and payments)
Period-end close (month, quarter, and year-end), including review of reconciliations, accruals, and journal entries
Ensure accuracy, completeness, and timeliness of all financial transactions and reporting
Lead audit and tax processes, including preparation, documentation, and coordination with external auditors and tax partners
Select, implement, and optimize accounting systems to support fund accounting and grant tracking
Oversee and review:
Grant invoicing and revenue recognition processes
Payroll processes, including time tracking, allocations, and system entries
Internal financial reporting and grant reporting
Own and maintain a three-year rolling budget and financial forecast
Review monthly actuals and update projections based on programmatic spending and revenue timing
Provide financial insights and scenario analysis to support executive decision-making
Develop and present financial reports to the CEO, COO, Board, and Finance Committee
Support the BEAM team in grant application development, including budgets and financial narratives
Oversee grants management processes, including:
Preparation and submission of grant invoices in accordance with funding requirements
Preparation and review of grant reports to ensure accuracy and compliance
Development and maintenance of a centralized compliance tracking system
Design and implementation of processes to ensure adherence to grant requirements
Oversight of re-granting systems and processes
Work with the CEO and COO to implement and maintain adequate risk management practices
Ensure appropriate insurance coverage and organizational compliance with regulatory and funder requirements
Establish and monitor internal controls across financial and operational functions
Supervise Finance and Operations support staff members and contractors, including:
Grants & Contracts Manager
Operations Associate
Various contractors and vendors
Establish clear roles, workflows, and accountability across finance and grants functions
Support the leadership team with overall organizational planning and development activities as needed
Oversee the end-to-end human resources processes such as recruiting, onboarding, performance management, and offboarding of employees
Create vendor contracts and work with the CEO and the organization attorneys on any legal related matters
Oversee the facilities and office management activities, such as procuring any office related furniture, equipment, supplies, and services. Oversee the Administrative Associate staff.
Manage the outsourced IT support provider and oversee any IT related matters