Director of Finance and Operations, Care Management
About The Position
Essen Care Management is seeking a Director of Finance and Operations with deep experience in care management programs to lead our revenue cycle, billing, compliance, and operational infrastructure. This role is responsible for ensuring accurate and timely Medicaid and Medicare reimbursement, safeguarding compliance with New York State Department of Health (NYSDOH) and federal regulations and partnering with clinical leadership to align billing workflows with care delivery. The director will play a central role in protecting revenue, scaling operations, and supporting our mission to coordinate high-quality care for the members and communities we serve.
Requirements
- Bachelor's degree in Healthcare Administration, Business, Accounting, Finance, or related field.
- 5–7+ years of progressive experience in healthcare billing or revenue cycle management.
- 2–3+ years in a direct supervisory or leadership role.
- Direct experience with Health Home and/or Care Management billing in New York State.
- Working knowledge of NYS eMedNY, MAPP HHTS, Medicaid Managed Care, and HCBS billing requirements.
- Proficiency with EHR and billing systems (e.g., Foothold AWARDS, Netsmart, eClinicalWorks, or similar), CPT/HCPCS coding, and Medicaid tracking portals.
- Strong analytical skills and fluency with Excel and reporting tools.
- Demonstrated ability to lead cross-functional projects and manage external partners.
Nice To Haves
- Master's degree (MHA, MBA, MPA, or related).
- Experience with behavioral health, HARP, or HCBS programs.
- Familiarity with value-based payment arrangements and per-member-per-month (PMPM) reimbursement.
- Experience scaling operations at a mid-sized nonprofit or community-based organization.
Responsibilities
- Oversee end-to-end revenue cycle operations for care management services, including eligibility verification, claims submission, payment posting, and reconciliation.
- Supervise billing staff and external billing vendors; set productivity standards, performance metrics, and quality benchmarks.
- Ensure timely and accurate claim submission through NYS eMedNY, MAPP HHTS, and Managed Care Organization (MCO) portals.
- Maintain compliance with NYSDOH Health Home guidelines, including Health Home Plus (HH+) criteria, community-based mental health assessments, and CMA/MCO contractual requirements.
- Lead internal billing audits, prepare for external audits, and implement corrective action plans as needed.
- Stay current on Medicaid, Medicare, and state regulatory changes; translate updates into operational policy.
- Track and report on key performance indicators including Days in A/R, denial rates, clean claim rates, and net collection rate.
- Lead the appeals process for denied or underpaid claims and identify root causes to reduce future denials.
- Build dashboards and regular reporting for executive leadership and the board.
- Partner with the CFO and finance team on budgeting, forecasting, and cash flow management.
- Oversee accounts payable, accounts receivable, and month-end close activities related to program operations.
- Analyze program-level financial performance and recommend strategies to improve margins and reimbursement.
- Partner with Clinical Directors, Care Management Agencies (CMAs), and MCOs to optimize clinical documentation, member enrollment, and billing workflows.
- Manage relationships with EHR and billing system vendors; lead system optimization and implementation projects.
- Develop and document standard operating procedures across finance and operations functions.
- Hire, mentor, and develop a high-performing team.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Director
