Director of Facilities

Archdiocese of Detroit•Detroit, MI

About The Position

The Society of St. Vincent de Paul Detroit exists to build a more equitable and compassionate world through meaningful personal relationships, providing whatever is needed to help our neighbors get back on their feet and on a path towards self-sustainability. Our programs provide support ranging from utility, housing, and food assistance, to education and mentorship. We also operate a network of thrift stores, two camps and a nutritional center. We are passionate about driving systemic change and helping our neighbors in Metro-Detroit break out of poverty. This position is responsible for managing the headquarters building (38,000sf) of Society of St. Vincent de Paul Detroit (SVdPD), five thrift stores, warehouse, Camp Ozanam, Camp Stapleton including the operation and maintenance of the buildings, grounds, and internal systems. Facilities Management Ensure each facility is fully operational with all utilities functioning properly and efficiently. Develop and maintain maintenance schedule to ensure each facility is addressed timely and consistently. Develop and maintain Maintenance Log at each facility to report on all activities. Develop/oversee annual preventative maintenance programs at each facility. Schedule, supervise, and undertake (when needed) maintenance repair work and assist with checking installation and servicing equipment, including forklifts. Maintain all HVAC equipment including boilers, rooftop units, and VAV units. Communicate with the Director of Retail Operations and Store Managers prior to any temporary closing or interruption of services due to upcoming repairs, testing, or improvements. Oversee all repairs and maintenance by the Camps Facilities and Grounds Coordinator at Camp Ozanam and Camp Stapleton. Develop, implement, and monitor housekeeping, grounds maintenance, (at headquarters), fire, safety and security policies and procedures for each facility. Prepare and update emergency procedures for each facility and communicate those procedures with staff at least quarterly. Maintain exterior and interior signage at all facilities to promote SVdPD. Maintain necessary supplies at each facility utilizing competitive pricing procurement. Maintain retail fixtures and advise if any are fixtures are needed; three competitive cost estimates required. Ensure compliance with all local, state, and federal regulations including OSHA and Workman Comp requirements. Create and implement plan to reduce energy consumption. Oversee maintenance of all grounds, including debris removal, which adheres to site maintenance standards; make recommendations for improvement expenditures. Maintain ongoing communication with contractors, vendors, and facility managers regarding facility status. Prepare annual and three-year site maintenance plan, budgeting requirements, and execution strategies. Develop a “Recommendation/Needs Analysis” at each store and headquarters. Develop and oversee three-year capital investment plan for all facilities and locations. Additional tasks, as assigned.

Requirements

Bachelor’s Degree in Business, Engineering, or equivalent facilities experience
3-5 of experience in facilities, management or equivalent related functions
Knowledge of OSHA and other environmental regulations
Knowledge of general maintenance methods, operating requirements, and safety precautions related to facilities management
Must be well-organized, detail-oriented, and strong communicator
Effective project management project and written communication skills
Self-starter and able to function with minimal supervision
Strong procurement and negotiation skills
Ability to interact effectively and respectfully with individuals of diverse backgrounds, experiences and personalities.
Demonstrated problem solving and decision-making skills with the ability to correct unforeseen issues on the spot during events.
Ability to effectively lead and work with volunteers, community leaders and the public.
Ability to adapt to a flexible work schedule.
Ability to establish credibility, trust, and partnership at all levels of an organization.
Ability to deliver results with little supervision and effectively manage and prioritize multiple projects and priorities.
Familiarity with virtual meeting platforms (Teams, Zoom, etc.)
Proficient in Microsoft Office 365; specifically, employees are required to use Outlook as well as Excel, Word, Power Point and Publisher.
Must be available 24/7 for possible building emergencies and security alarm notifications.
While performing the duties of this job the employee is regularly required to sit, walk, stand, talk, hear, drive and lift up to 70 lb. Manual work, inside and/or outside is required at times.
Travel within metropolitan tri-county area and periodically to Lexington and Carsonville, Michigan to Society of St. Vincent de Paul Detroit facilities, city, and county offices.

Responsibilities

Ensure each facility is fully operational with all utilities functioning properly and efficiently.
Develop and maintain maintenance schedule to ensure each facility is addressed timely and consistently.
Develop and maintain Maintenance Log at each facility to report on all activities.
Develop/oversee annual preventative maintenance programs at each facility.
Schedule, supervise, and undertake (when needed) maintenance repair work and assist with checking installation and servicing equipment, including forklifts.
Maintain all HVAC equipment including boilers, rooftop units, and VAV units.
Communicate with the Director of Retail Operations and Store Managers prior to any temporary closing or interruption of services due to upcoming repairs, testing, or improvements.
Oversee all repairs and maintenance by the Camps Facilities and Grounds Coordinator at Camp Ozanam and Camp Stapleton.
Develop, implement, and monitor housekeeping, grounds maintenance, (at headquarters), fire, safety and security policies and procedures for each facility.
Prepare and update emergency procedures for each facility and communicate those procedures with staff at least quarterly.
Maintain exterior and interior signage at all facilities to promote SVdPD.
Maintain necessary supplies at each facility utilizing competitive pricing procurement.
Maintain retail fixtures and advise if any are fixtures are needed; three competitive cost estimates required.
Ensure compliance with all local, state, and federal regulations including OSHA and Workman Comp requirements.
Create and implement plan to reduce energy consumption.
Oversee maintenance of all grounds, including debris removal, which adheres to site maintenance standards; make recommendations for improvement expenditures.
Maintain ongoing communication with contractors, vendors, and facility managers regarding facility status.
Prepare annual and three-year site maintenance plan, budgeting requirements, and execution strategies.
Develop a “Recommendation/Needs Analysis” at each store and headquarters.
Develop and oversee three-year capital investment plan for all facilities and locations.
Additional tasks, as assigned.