Director of Facilities

USA TODAY Co.

1d • $135,000 - $155,000 • Remote

About The Position

The Director of Facilities is responsible for leading the company’s facilities, office operations, and workplace logistics functions across a multi-location portfolio. This role oversees office buildouts, relocations, space planning, capital projects, maintenance operations, and facility decommissioning activities while ensuring operational efficiency, cost control, and a positive workplace experience for employees and local leadership teams. The Director of Facilities serves as a strategic partner to executive leadership, local market leaders, accounting, IT, security, and external vendors to ensure facilities projects and day-to-day operations are executed professionally, efficiently, and on schedule. This position requires strong project management skills, operational leadership, vendor coordination, and the ability to manage multiple concurrent initiatives in fast-paced environments.

Requirements

• 7–10+ years of progressive facilities, operations, project management, or corporate real estate experience.
• Financial and operational acumen related to capital planning and asset management.
• Ability to develop structured move plans, punch lists, and operational workflows.
• Knowledge of workplace safety standards and facilities compliance requirements.
• Strong knowledge of facilities operations, maintenance systems, construction coordination, and workplace logistics.
• Demonstrated experience managing vendors, contractors, and project budgets.
• Experience coordinating office buildouts and workplace transitions in fast-paced environments with the ability to manage multiple projects simultaneously.
• Ability to balance strategic planning with hands-on operational execution.
• Excellent communication and interpersonal skills with the ability to work effectively with executives, local leadership teams, vendors, and employees.
• Proficiency with Microsoft Office Suite and facilities/project management systems.
• Ability to travel 30-40% to support facilities, projects and operations.

Nice To Haves

• Bachelor’s degree in Facilities Management, Construction Management, Business Administration, Real Estate, Engineering, or related field preferred.

Responsibilities

• Ensure offices, common areas, and operational spaces are maintained in a safe, clean, functional, and professional manner.
• Develop and implement facilities standards, operating procedures, and best practices.
• Partner with local office leadership to identify operational needs, space utilization concerns, and workplace improvement opportunities.
• Coordinate vendor services including janitorial, security, HVAC, electrical, plumbing, landscaping, pest control, and general maintenance.
• Lead space planning initiatives for new offices, office expansions, consolidations, and reconfigurations.
• Manage all aspects of office buildouts including design coordination, construction oversight, furniture planning, IT/security coordination, and occupancy readiness.
• Coordinate and oversee office relocations using detailed move templates, project schedules, and punch lists to ensure seamless execution.
• Develop and manage move management processes, including employee communication plans, logistics coordination, inventory tracking, and post-move issue resolution.
• Work closely with brokers, landlords, contractors, architects, engineers, and vendors during office projects and transitions.
• Oversee capital improvement projects, facility upgrades, repairs, and preventative maintenance programs.
• Develop project scopes, budgets, schedules, and vendor bid packages for facilities-related initiatives.
• Monitor project progress to ensure work is completed on time, within budget, and according to company standards.
• Conduct regular site inspections and assess building conditions to proactively identify maintenance or repair needs.
• Coordinate emergency repairs and response efforts as necessary.
• Partner closely with Accounting and Finance teams on asset tracking, inventory management, depreciation schedules, and capital expenditure reporting.
• Maintain accurate records for furniture, fixtures, equipment, and operational assets.
• Assist with invoice approvals, vendor management, and expense tracking.
• Support financial planning for facility operations, maintenance, and capital projects.
• Supervise facilities personnel, maintenance teams, and external contractors responsible for maintenance, upkeep, and building decommissioning activities.
• Provide leadership, coaching, and performance management for facilities staff.
• Establish clear priorities, project expectations, and operational accountability across the facilities function.
• Promote a culture of responsiveness, professionalism, safety, and operational excellence.
• Lead facility decommissioning activities for office closures, relocations, and operational transitions.
• Coordinate furniture disposition, equipment removal, utility shutdowns, vendor terminations, and landlord turnover requirements.
• Ensure proper documentation, inventory reconciliation, and compliance with lease obligations during site exits.
• Manage maintenance and preservation activities for vacant or transitioning facilities.

Benefits

• The annualized base salary for this role will range between $135,000 and $155,000.

What This Job Offers

• Job Type: Full-time
• Career Level: Director