Director of Competitive Sealed Bids

City of New York•New York City, NY

2d•Onsite

About The Position

The NYC Department of Design and Construction, Agency Chief Contracting Office (ACCO) is seeking to hire a Director of Competitive Sealed Bids. Under supervision, with latitude for independent initiative and judgment, the Director will manage the Competitive Sealed Bid Unit. The unit is responsible for all aspects of the procurement process. The Director will be required to monitor all procurements within the unit, assist in ensuring the procurements are effectively and efficiently processed. Ensure that all regulatory rules and requirements are followed. The Director will also assist with improvement strategies and reporting for the unit. The candidate is expected to have a thorough understanding of the New York City Procurement and Policy Board Rules. The Director will be responsible for the day-to-day operations within the unit, ensuring that all tasks are being processed in a timely manner. It is expected that the selected candidate will review the current processes within the unit and help identify improvements to the processes to reduce the processing time of the procurements. The Director will also assist in the development of standard operating procedure manuals that will assist in staff training. The selected candidate must have strong computer skills to create reports for tracking and reporting on the status of procurements to both internal agency partners and external agency partners including oversight agencies. The candidate will use several computer systems including Financial Management System (FMS) and PASSPort to track and process procurement actions and register contracts with the Comptroller’s Office. Additional tasks or duties may be assigned to the candidate as deemed necessary by the ACCO and DACCO.

Requirements

Only candidates who are permanent in the Administrative Procurement Analyst title or those who are reachable on the DDC promotional list (exam #3572), or the open-competitive list (exam #3107) may apply.
Must indicate a copy of your Notice of Result card or indicate if you are already permanent in the title.
Must have a baccalaureate degree from an accredited college and four years of full-time satisfactory professional experience in purchasing, procurement, contract administration or a related field.
At least eighteen months of the professional experience must have been in an administrative, managerial or executive capacity or supervising professional personnel performing duties in one or more of the above fields.
All candidates must have the eighteen months of administrative, managerial, executive or supervisory experience.
Must have strong computer skills.
Must be currently authorized to work full-time in the United States (U.S.).
Must present original documents proving citizenship or the legal right to work in the U.S.
Must have proper work authorization when an employment offer is made.
Educational credentials must be from a U.S. Department of Education-recognized accredited institution. Credentials from foreign institutions require independent equivalency verification from an approved evaluation service.

Nice To Haves

A thorough understanding of the New York City Procurement and Policy Board Rules.

Responsibilities

Manage the Competitive Sealed Bid Unit.
Monitor all procurements within the unit.
Assist in ensuring procurements are effectively and efficiently processed.
Ensure all regulatory rules and requirements are followed.
Assist with improvement strategies and reporting for the unit.
Be responsible for the day-to-day operations within the unit, ensuring that all tasks are being processed in a timely manner.
Review current processes within the unit and help identify improvements to reduce processing time.
Assist in the development of standard operating procedure manuals for staff training.
Create reports for tracking and reporting on the status of procurements to internal and external agency partners, including oversight agencies.
Use computer systems including Financial Management System (FMS) and PASSPort to track and process procurement actions and register contracts with the Comptroller’s Office.
Perform additional tasks or duties as assigned.