Director of Career Advising - School of Medicine

Brigham Young University•Provo, UT

2d•$82,000 - $106,500•Onsite

About The Position

Provides strategic leadership for career advising and residency preparation for medical students in the BYU School of Medicine. The Director of Career Advising oversees the full career development continuum from early self-assessment and specialty exploration through residency application, Match preparation, SOAP planning, and transition to residency. This position designs and implements longitudinal career development programming, provides individualized advising, interprets national and institutional residency outcome data, and reports directly to the Associate Dean of Student Progress. A central responsibility of the Director is building and sustaining a network of community specialty career advisors—physician volunteers trained to provide specialty-specific guidance to students on specialty fit, competitiveness, application strategy, and the Match process. The director recruits, trains, and retains these advisors, ensuring consistent, current, and high-quality advising across key disciplines. This position is critical to the success of the BYU School of Medicine, a newly established organization within the university. As the school continues to launch and grow, a successful candidate must demonstrate adaptability and a willingness to take on evolving responsibilities and assignments to support its effective implementation and ongoing operations.

Requirements

Master’s degree in counseling, higher education, student affairs, health sciences, or related field AND 2 years of experience in career advising, counseling, or student services OR 6 years of directly related experience in healthcare administration, medical education, student affairs, or career development with demonstrated leadership responsibilities
Knowledge of the medical education continuum, including residency training pathways.
Understanding of residency selection criteria and specialty competitiveness.
Ability to interpret and communicate complex data (e.g., match statistics, workforce trends).
Strong interpersonal, advising, and coaching skills.
Excellent written and verbal communication skills.
Ability to maintain confidentiality and manage sensitive student information.
Ability to build relationships with students, faculty, and clinical partners.
Ability to work independently and collaboratively in a dynamic academic environment.
Resume

Nice To Haves

Experience working with medical students or health professions learners.
Familiarity with residency application processes (ERAS, NRMP Match).
Experience using Association of American Medical Colleges Careers in Medicine or similar frameworks.
Experience working with physician faculty and clinical departments.
Knowledge of Association of American Medical Colleges Careers in Medicine advising model.
Experience developing longitudinal advising programs.
Experience with data dashboards or student tracking systems.
Experience advising diverse student populations.

Responsibilities

Provide individualized, longitudinal career advising to all medical students across all phases of training.
Guide students in specialty exploration, including alignment of interests, values, academic performance, and competitiveness.
Identify students who may require enhanced residency advising due to academic risk, professionalism concerns, specialty competitiveness, delayed exam timelines, or late changes in specialty direction and escalate concerns to the Associate Dean of Student Progress as needed.
Coordinate with the Director of Academic Learning and Progress when academic performance may affect residency competitiveness, while maintaining appropriate confidentiality and role boundaries.
Utilize national and institutional data (e.g., NRMP match data, specialty competitiveness metrics) to inform advising.
Educate students on residency application components and systems including but not limited to ERAS, personal statements, letters of recommendation, and interview preparation.
Support students in developing strategic residency application plans, including alternate planning where appropriate.
Assist students in understanding specialty-specific expectations (e.g., research, away rotations, board scores).
Deliver structured advising using Association of American Medical Colleges Careers in Medicine framework.
Coordinate with the registrar, Associate Dean of Student Progress, and Director of Academic Learning and Progress to ensure students understand MSPE timelines, residency application milestones, and required documentation.
Design and implement a comprehensive career advising curriculum across the medical school timeline.
Develop workshops on specialty selection, residency application strategy, CV building, and interview skills.
Coordinate residency preparation milestones and timelines for students.
Maintain resources and guides for specialty advising and application processes.
Maintain advising resources for students considering dual applications, preliminary or transitional years, research years, couples match, military match, changing specialty direction, or SOAP participation.
Evaluate effectiveness of advising programs and continuously improve based on outcomes and student feedback.
Provides functional oversight, training, coordination, and quality assurance for a network of specialty-specific physician/faculty advisors.
Develop and execute a strategy for recruiting physician specialty advisors representing all major specialties, with priority given to areas of high student interest and underrepresented disciplines.
Design and deliver onboarding and ongoing training for specialty advisors, including instruction on the residency application process, Match data interpretation, specialty competitiveness benchmarks, signaling norms, letters of recommendation, interview expectations and SOAP.
Establish annual update expectations for specialty advisors, including specialty-specific advising guides, competitiveness benchmarks, application timelines, signaling guidance, away rotation norms, interview expectations, and Match/COAP considerations.
Maintain a current and active roster of trained specialty advisors, actively managing advisor engagement, participation, and retention over time.
Establish clear role expectations, advising boundaries, confidentiality requirements, and quality standards for all specialty advisors.
Facilitate connections between students and specialty advisors based on career interests.
Build quality assurance processes for the specialty advisor network, including student satisfaction feedback, advisor participation tracking, and annual content update cycles.
Partner with clinical departments, associate chairs, alumni networks, and affiliated health systems to identify and recruit prospective specialty advisors.
Ensure advising alignment with current and evolving residency selection practices, specialty trends, and national workforce data.
Maintain, analyze, interpret, and disseminate data related to residency match outcomes, specialty trends, and workforce needs.
Provide reports and insights to leadership on student career outcomes and advising effectiveness.
Identify at-risk students in the residency application process and develop targeted advising interventions.
Align advising strategies with institutional mission and workforce priorities (e.g., primary care, global health, underserved populations).
Participate in School of Medicine responsibilities related to student affairs and career advising.
Plan and carry out Match day and week in coordination with other institutional partners.
Collaborate with admissions, curriculum, and student affairs leadership to ensure alignment of career development across the program.
Remain current in medical education, residency selection trends, and advising best practices.
Support accreditation requirements related to student career advising and outcomes.
Additional responsibilities as needed.

Benefits

401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)
13 paid holidays + 22 days paid vacation + 12 sick days, accrued annually
Employee assistance program, available to the employee and all members of their household
Tuition benefits for employees and eligible family members
Access to athletic facilities
Excellent medical/dental benefits
Short/long-term disability benefits
Paid parental and maternity leave
Wellness Program
Free on-campus parking
Free UTA passes for employees, spouses, and qualified dependents
Discounts at the BYU Store and for many events at BYU